2438216 - Position Reclassification automatically creates new Position and does not update the "To Be Hired" Position - Employee Central

Employee's Job Information was changed having Event Reason with Follow-Up Activity in Position of "Position Reclassification". However, the Position in "To Be Hired" status was not updated. Instead, the system creates a new Position.

As per Position Reclassification description, the system searches the all existing position in "To Be Hired" status below the higher-level position of the current position employee is assigned. When there is no same available position found, that's the time, a new position is created by the system.

This is not happening as there is an existing Position in "To Be Hired" status that should be updated instead of the system creating a new one.

"Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental." 

SAP SuccessFactors Employee Central

1. View User's Employee File
2. Take Action > Change Job Info and Comp Info
3. Use an Event Reason with Follow-Up Activity in Position of "Position Reclassification"
4. Update Work Schedule (This is field is included in the job2pos sync).
   See Position Management Handbook for more information about Job Info to Position Sync: https://help.sap.com/viewer/product/SAP_SUCCESSFACTORS_EMPLOYEE_CENTRAL/PRODUCTION/en-US
   
   
5. Submit changes

Expected Result: Existing Position in "To be Hired" status will be updated.

Actual Result: New Position is automatically created.

1. This is due to the configuration in Position Management Settings. It is possible for the system to not search for existing position and automatically create a new one whenever Position Reclassification is used if "Search for Position in Position Reclassification" is set to "No".

      2. System is not able to find a matching Vacant Position with the same information as the original one. For example: if original Position is filled with Department, Division, Custom Field 1, etc, the same fields needs to be filled within a Vacant Position (To Be Hired = Yes). If at least one of this fields are not filled in for any Vacant Position and Rule for Synchronizing Job Information to Position is not setting this values, system will create a new one. 

1. Set the "Search for Position in Position Reclassification" to "Yes" if you want to search existing position first instead of the system creating a new one.

     2. Make sure all fields of Vacant Positions are filled to match employee's original Position or include them in set condition in Rule for Synchronizing Job Information to Position.

FAQ - Additional Information

Q) Where can I get Guide?

A) Guide: Employee Central Position Management

    Chapter: Set Follow-Up Activity in Position Field

    Chapter: Position Reclassification and Position Transfer

• 2353049 - Setting Follow-up activity in Position on the Event Reason
• 2318852 - Employee Central - Position Management

Position Reclassification, Search for Position in Position Reclassification, To Be Hired, bc1473e44a97f028b7c3d6f6af647591fb193f08, Event Reason, Manage Organization, Pay and Job Structures, position , KBA , LOD-SF-EC-POS , Position Management , Problem

SAP SuccessFactors Employee Central all versions ; SAP SuccessFactors HCM Suite all versions