2447134 - Enabling and using Document Center Standard Export Feature (DocCenterStandardExportFeature) – Onboarding 1.0

This article aims to explain the Document Center Export Feature (DocCenterStandardExportFeature) which export files to SFTP .

"Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental."

SAP SuccessFactors Onboarding 1.0

Follow the steps to use DocCenterStandardExportFeature (kindly note this action is only accessible by Partners):

1. Activate Feature in [ Super Admin > Feature > DocCenterStandardExportFeature ]
2. Make sure to schedule the time as well. It’s important for automatic download of documents.
   
3. If settings done correctly, the system will send documents to SFTP folder at the time selected.
   •  Check if you have the following keys set up in Super Admin > Account Options
     • Xpresshr.DocCenterStandardExportFeature.StartDateTime
     • Xpresshr.DocCenterStandardExportFeature.LastCreatedDate
     • Xpresshr.DocCenterStandardExportFeature.ExportStatus
     • Xpresshr.DocCenterStandardExportFeature.EndDateTime

If the system is not exporting old documents:

1. Change in Super Admin the LastCreatedDate
2. Go to Super Admin
3. Select the Account
4. Account Options
5. Search for DocCenterStandardExportFeature.LastCreatedDate
    
6. Change the date to the documents date from Document Center you want to be exported (in this example there are documents to be exported from 2016)
    
7. Update

Note: Know behavior of DocCenterStandardExportFeature:

1. When there are a large number of documents to be exported the system will divide in zip files, each zip correspond for a day.
2. It is recommended to enable the exporting for every 5 minutes due the schedule only export some days each time.
3. Every zip file contains a file "IndexFields.csv" with identification of the file, such as File Name, User First Name, Last Name, File Date and other details of the documents.

If necessary to send documents manually follow the steps:

1. Document Center > Advanced Search – choose the Candidate by any criteria (e.g. Last Name) > then click submit
   
2. Click Bulk Download > don’t tick any documents > choose FTP download and save to FTP. System will automatically find the way you identified in Super Admin settings for this feature.
   
3. Check sftp folder for new documents
   

FOR CUSTOMERS: Please coordinate with a SAP Professional Services or Partner Consultants on making necessary changes/enabled the DocCenterStandardExportFeature in the Super Admin.

Document, Center, Export, Super, Admin, Bulk, download, sftp, DocCenterStandardExportFeature, Standard, Export, Feature, LastCreatedDate, DocCenter, onb, obd , KBA , LOD-SF-OBD-INT , Integrations with Onboarding , LOD-SF-OBD-DOC , Document Center, Documents , How To