2461827 - How to prevent managers from assigning items in Learning?

• How to prevent managers from assigning items to the users in Learning?
• Self-registration of course/item.

SAP SuccessFactors Learning

Manager Registration and Self registration:

To prevent manager from Item Registration:

1. Go to Learning Activities > Items >
2. Search and open the desired item >
3. Deactivate the setting "Manager can Register Others" in the item details and save.

Note:

• If the "User can Self-Register" setting is enabled the users can assign the items themselves if they have access to the library.
• The "Manager can Register Others" field only affects the "Register Others" option when searched from the library on user side or My Team tab. The manager will still be able to register users using other entry points.

Another option, in order to stop the managers from registering users from other entry points like:

• "Register/Withdraw Employees” link.
• "Assign/Remove Learning" link.

Please remove the respective permissions from the user role under System Administration> Security> Role Management:

1. Access Registrations permission > The link for "Register/Withdraw Employees” will not be displayed under the manager links >
2. Access Learning Plans permission > The link for "Assign/Remove Learning” will not be displayed under the manager links. The manager will not be able to view the learning plan of the subordinates if this permission is removed.

Approval Process:

Check the following KBA for further documentation on the Approval Process: 2615745 - Learning Approval Processes - SAP SuccessFactors User Assistance Documentation Links.

1. Set up an approval process following the guidance on the mentioned documentation >
2. Go to Learning Activities> Items >
3. Search and open the desired item >
4. Set "Approval Required" to "Yes">
5. Select the Approval Process and save.

Note: Combining this two process and also making the Approval Process is not possible in the current application.

Q&A:

Question 1:
When a line manager registers a course for the employees and that course required approval, for example, line manager and second level manager need to approve the course. What is the expected behavior in this case?
Answer:
If the manager had already registered the course for the employee, then the employee gets enrolled to the course irrespective of the approval process that is there for the course.

Question 2:
In the real situation, the manager registers the course that he/she thinks his/her employee should attend, however this course will also need approval from second level manager who arranges the course.
If the line manager can by pass the approval process, then second level team will not know anything about the registration.
Answer:
In the current application, there is no way that the requested functionality can be achieved.

• 2272856 - LMS: How to assign multiple users to Approval Process
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• 2168649 - Why a user's new manager cannot approve any item request
• 2452574 - Learning: Additional approver name appears for 1 level supervisor approval Process

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