Symptom
You are unable to perform Manual Posting - Acquisition due to the error:
'An error occurred during depreciation calculation for asset XYZ'
'Asset XYZ (XYZ represents the Fixed Asset ID) val.view XXX (XXX represents the valuation view): Acquisition cost negative.'
'Journal entries for journal entry voucher cannot be simulated'
Environment
SAP Business ByDesign
Reproducing the Issue
- Go to the Fixed Assets work center, and choose the Fixed Assets subview.
- Select Manual Posting and Acquisition.
- Fill all the selection criteria along with (Relating to as 1 - Current Year; Debit/Credit - Credit)
- Click Simulate or Post.
'An error occurred during depreciation calculation for asset XYZ'
'Asset XYZ val.view XXX: Acquisition Cost Negative'
'Journal entries for journal entry voucher cannot be simulated'
Cause
- Go to the Business Configuration work center.
- Go to Implementation Projects view.
- Select the project and Open activity list.
- Open activity Fixed Assets Valuation View.
- Select the relevant Valuation Views and check the Details tab.
- Value Range for Acquisition Cost is marked as Only Positive Values Permitted.
This setting allows only positive value postings.
Resolution
As a rule, to allow negative postings or credit posting to the affected fixed asset, system will check these things:
- If the initial acquisitions are done in the last year, then in the Manual Posting - Acquisition (Relating To - 2 - Previous Years; Debit/Credit - Credit, is allowed)
- If the initial acquisitions are done in the current year, then in the Manual Posting - Acquisition (Relating To - 1 - Current Year; Debit/Credit - Credit is allowed)
It is not recommended to update this setting since it is a global impact for all assets on SOB valuation view level:
The below is the recommended change on asset level for fixing this issue:
- Go to Fixed Assets work center.
- Go to Fixed Assets subview.
- Search for the related Asset ID.
- Click "View All" and go to Master Data tab > Asset Valuation subtab.
- Select the related Set of Books > Current Valuation View Setting tab.
- When changing the Valuation Check Settings from "1 - Perform standard checks" to "3 - No checks", the simulation post successfully.
Keywords
Manual Posting; Acquisition; Fixed Asset; val.view; Acquisition Cost Negative , KBA , SRD-FIN-FA , Fixed Assets , How To