SAP Knowledge Base Article - Public

2487091 - How To Allow Employees to only view their Time off Balance overview - EC


  • How to allow employees to only view their time records and balances. Because the employee's leave record is recorded by import into the system, without the need to apply for leave in the system UI.
  • How to hide "Administer Time" but show the Time off balance overview in Time Information block of people profile.
  • How to remove access to "Administer time workbench" but allow admins to view time off balance overview in other user's profile.

Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.


  • SAP SuccessFactors Employee Central - Time Off


Access to both "Employee Views related to time off" and "Access workbench" in RBP will show both "Administer Time"(MSS) or "Time off" (ESS) link as well as Time off balance overview.


  1. Please make sure that the employees are getting access to "Employee Views" and "Manage Time Off" RBP from only Employee Self Service permission role.
  • What is Employee Self Service Role? Permission role where all the employees are Granted, with target population as Self:

ESS granting.png

      2. Now edit the Employee Self Service role as below:

  • Go to Employee Self-service (ESS) permission role > Click on Permissions > Navigate to "Manage Time Off" > Check "Time Account" under it select "Others" > now select only "View":

ESS MTO TA View.png

  • Navigate to "Employee Views" category > Uncheck "Time off" view > Make sure "Manage Time off" view is checked:

ESS Emp Views.png

Note: If there are two Time Off options in this section, follow KB article 2576045 - Not Able To Restrict Employees From Applying Leave

  • Save the changes.
  1. Proxy as the test employee. Go to Profile-> navigate to Time off block and you can only view the time account balances.
  2. "Go to Time Off" Link is now missing, hence disabling users to apply leave via system for themselves.


See Also

KB article 2576045 - Not Able To Restrict Employees From Applying Leave


SuccessFactors, remove administer time link, remove Go to Time off link, display only time off balance overview , KBA , display only leave balance , remove administer time , restricting applying leave from ui , employee only view time off balance , LOD-SF-EC-TIM , Time Off , How To


SAP SuccessFactors Employee Central all versions ; SAP SuccessFactors HCM suite all versions