Symptom
- How to allow employees to only view their time records and balances. Because the employee's leave record is recorded by import into the system, without the need to apply for leave in the system UI.
- How to hide "Administer Time" but show the Time off balance overview in Time Information block of people profile.
- How to remove access to "Administer time workbench" but allow admins to view time off balance overview in other user's profile.
Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.
Environment
- SAP SuccessFactors Employee Central - Time Off
Cause
Access to both "Employee Views related to time off" and "Access workbench" in RBP will show both "Administer Time"(MSS) or "Time off" (ESS) link as well as Time off balance overview.
Resolution
- Please make sure that the employees are getting access to "Employee Views" and "Manage Time Off" RBP from only Employee Self Service permission role.
- What is Employee Self Service Role? Permission role where all the employees are Granted, with target population as Self:
2. Now edit the Employee Self Service role as below:
- Go to Employee Self-service (ESS) permission role > Click on Permissions > Navigate to "Manage Time Off" > Check "Time Account" under it select "Others" > now select only "View":
- Navigate to "Employee Views" category > Uncheck "Time off" view > Make sure "Manage Time off" view is checked:
Note: If there are two Time Off options in this section, follow KB article 2576045 - Not Able To Restrict Employees From Applying Leave
- Save the changes.
- Proxy as the test employee. Go to Profile-> navigate to Time off block and you can only view the time account balances.
- "Go to Time Off" Link is now missing, hence disabling users to apply leave via system for themselves.
See Also
KB article 2576045 - Not Able To Restrict Employees From Applying Leave
Keywords
SuccessFactors, remove administer time link, remove Go to Time off link, display only time off balance overview , KBA , remove administer time , display only leave balance , restricting applying leave from ui , employee only view time off balance , LOD-SF-EC-TIM , Time Off , How To