SAP Knowledge Base Article - Public

2490102 - Substitute approver for purchase orders


Business process requires that Purchase Orders are blocked for approval before release. Is required for business continuity and a flexible mechanism to release Purchasing documents when the designated approvers are unavailable.


  •  SAP S/4HANA Cloud All versions 

Reproducing the Issue

  1. Create a Purchase order in the fiori launchpad.
  2. The Purchase Order is blocked for approval.
  3. The designated approver is not available to release the document.


In S/4 Hana the individual MM Approval Apps have been consolidated into the general workflow approval APP 'My Inbox'. The MM workflow substitution functionality is not available currently in this new model.


  1. To envoke a substitution in the 'My Inbox' App the approver can click on their user in the top left of the fiori launchpad. They will see two possible actions "Manage My Substitutions" and "Substitute for".
  2. You can use "Manage My Substitutions" to assign a substitute
       "Planned" Substitutes can be assigned to cover vacations for a defined period.
       "Unplanned" Substitutes can be assigned to cover unforeseen events defining a startdate.
  3. The nominated substitute will see all tasks of the users workflow inbox. Restriction to carry out tasks are controlled with the authorisation profile of the user. 


See Also

2358589 - Workflow: Substitution and Authorizations


FIORI, Substitution, SBWP, Approve purchase orders, my inbox, , KBA , MM-FIO-PUR-PO , Fiori UI for Purchase Orders , CA-INB-FIO , Fiori UI for My Inbox Application , How To


SAP S/4HANA Cloud Public Edition all versions ; SAP S/4HANA Cloud all versions