2493579 - Person/User IDs Used Within Employee Central - Employee Profile

General Name

Field (Table)

Information

person-id-external

(personInfo)

The person-id-external, often referred to as the Person ID, is stored on the biographical portlet.

The Person ID is a unique ID which is associated to each person.  A employee generally only has one Person ID throughout their time at the company, as this ID is associated to each person.
Therefore, one person ID can be associated with multiple user IDs in Employee Central for profiles such as global assignments, concurrent employments, and rehired with new employment profile. Such profiles share same person ID but different User IDs.

You can manually assign Person IDs or have the system generated ones.
When you use system-generated IDs, set the visibility to “view” (to avoid anyone updating Person ID by mistake) and add the attribute allow-import=”true” (to update the Person ID, when required) to this HRIS field in the data model.

Please keep in mind you cannot set the field to Mandatory as this will give you a validation error message saying that a mandatory field cannot be set to View.

Simply set the field to Mandatory No in BCUI, and then set the Visibility to View and Import to true.

To generate the PersonID, you can use the system feature "Next Person ID Assigned" in "Company, System and Logo Settings". You maintain a digit here, which will automatically be incremented by 1 for each new hire.
Alternatively, you can set up a business rule to do this.

Please note that the generation of Person ID is possible when we do a new hire. During import of hires, we need to manually furnish the Person IDs in import file.

You can configure this field to be visible in the UI within Biographical Information by setting the field to visible.

person-id-external can be changed via import.

This cannot be used for Single Sign-On (SSO).

per-person-uuid

(personInfo)

userId

(Basic User Info / UDF)

The userId, often referred to as User ID, is stored in the basic user field/employee export file.

The User ID is a unique number which is associated to each employment.
Its sole purpose is to be the system’s unique identifier for the persons employment and is mapped from the Person ID for EC customers on initial hire. The Person Id and User ID do not have to match, but they generally will when the first employment is created via the UI. 

If a concurrent employment or global assignment is added to the employee or the employee is rehired to a new employment, the system automatically assigns another user name and user ID to the employee, but the person ID remains the same as the original profile. This User ID is generated from the "Next Person ID Assigned" in "Company, System and Logo Settings".

The User ID cannot be changed. Once this value has been used, it can’t be reused.

You can configure this field to be visible in the UI. You need to have <standard-element-ref refid="userId"/> listed under <edit-template id="sysVisibleUserDirectorySetting">.

It´s not possible to display the User ID in People Profile with standard delivered functionality.

username

(Basic User Info / UDF)

The username field, is stored in the basic user field/employee export file.

The username field is the field that a user uses to sign in and is generally mapped from the Person ID for EC customers on initial hire.

It can be different from the User ID and Person ID, but for simplicity it is often the same value.

If a concurrent employment or global assignment is added to the employee or the employee is rehired to a new employment, the system automatically assigns another user name and user ID to the employee.
The username can be changed via import or in the UI.

You can configure this field to be visible in the UI by setting the field to visible.

This can and should be used for Single Sign-On (SSO).