2496341 - 'Automatic clearing of source document with posting date DD.MM.YYYY failed. Incoming Check ABC to be cleared has postings assigned with posting date DD.MM.YYYY.' Error Message in Customer Invoice

There is an unposted customer invoice with following error message:

'Automatic clearing of source document with posting date DD.MM.YYYY failed. Incoming Check ABC to be cleared has postings assigned with posting date DD.MM.YYYY. Create a new manual clearing containing only ABC and save the clearing. Then post the source document'. (ABC represents the Incoming Check, DEF represents the Invoice, GHI represents the Down Payment).

SAP Business ByDesign

1. Go to the General Ledger work center.
2. Go to the Closing Cockpit view.
3. Go to the Source Documents subview.
4. Find Invoice DEF.

Error is shown in the invoice.

The invoice is not posted since it is tied to a partially cleared down payment.

To solve this issue e a new manual clearing containing only Down Payment GHI needs to be created and then save the clearing.

Then post the source document, since it needs to be posted previously to the clearing with the down payment.

This can be done with the following steps:

First manually clear the Down Payment GHI.

1. Go to the work center Receivables.
2. Go to the view Customers.
3. Go to the subview Customer Accounts.
4. Find the customer from invoice DEF.
5. Click View.
6. Go to tab Trade Receivables.
7. Select the Down Payment GHI.
8. Click Clear Manually.
9. Click Save.

As a result, Clearing ID XYZ is created (XYZ means the Clearing ID).

Now the Invoice DEF can be posted.

1. Go to work center General Ledger.
2. Go to view Closing Cockpit.
3. Go to subview Source Documents.
4. Find Invoice DEF.
5. Click Actions.
6. Click Post Business Transaction.

After go back to the Customer Account Monitor to reset Clearing ID XYZ and clear the Down Payment with the invoice DEF.

Now the clearing will be saved without errors.

Automatic clearing; Incoming Check; Create a new manual clearing; partially cleared; down payment , KBA , AP-ACC-ARP , Accounts Receivable Payable Ledger Account , How To