2512135 - Supplier Invoice Created by Web Service is in Status Ready for Posting

You create supplier invoices via webservice with a Technical User ID, the invoice documents are consistent and contain no errors or exceptions, however they do not get posted automatically.

In the payload response, you get the following message: Invoice forwarded to accountant (XYZ (ABC)) for posting.

(where XYZ represents the User ID and ABC represents the User's Name).

SAP Business ByDesign All Versions

1. Go to Supplier Invoicing work centre.
2. Go to Invoices and Credit Memos view.
3. Show All Invoices and Credit Memos.
4. Find XXX (XXX represents the Supplier Invoice ID).

The invoice's status is Ready for Posting, when you expect it to be Posted.

Case 1

You execute the web service with a Technical User, but we cannot allow technical user to post the invoice.

Case 2

You execute the web service with Business user, but if you have employee work distribution maintained then only the determined employee responsible can post the invoice manually.

Thus in both cases invoices will be in status Ready for Posting.

Steps to check if Employee work distribution is maintained or not.

1. Go to Application user management work center
2. Go to employee work distribution view
3. Select the category Employee Responsible for Supplier Invoices
4. If the status is Defined Work Assignment then click on edit

You will be able see various employee responsibles and you can decide based on invoicing unit and validity for the right employee for your invoice.

Also when you open the supplier invoice,

1. Go to general tab
2. Go to Parties and locations tab
3. Under organizational data you will see the employee responsible who was appearing as mentioned in above steps.

For existing supplier invoice in status Ready for Posting, the Employee Responsible is in charge of the Posting of Supplier invoices. He should check and release the documents manually.

If Employee work distribution is not maintained then any Business user can release the documents manually.

For future creation, if you want the supplier invoices get posted automatically, please execute the web service with a Business User which has authorization to post supplier invoice.

• KBA: 2368445 - How to resolve exception in supplier invoice: Party of Role Responsible Employee Missing

Supplier Invoice Not Posted, Ready for Posting, Web Service , KBA , AP-SIP , Supplier Invoice Processing , How To