SAP Knowledge Base Article - Public

2549031 - Revise Item While Maintaining Curriculum Retraining Settings in SuccessFactors Learning


  • When revising an item, the Admin wants to retain the retraining cycles and settings for the new revision.
  • Users who have previously completed an item should not have to complete the new revision until the next retraining deadline.


SAP SuccessFactors Learning

Reproducing the Issue

The unwanted behavior is as follows:

  1. A User completes an item with retraining inside a curricula
  2. The Admin revises the item following the steps to update the item revision inside the curricula
  3. The User now has to complete the item again inside the initial assignment period instead of the retraining period


  1. Revise the item making sure to mark the appropriate option but do not make the new revision production ready yet.
  2. Go to the new revision of the item
  3. Go to tab Substitutes
  4. Click in "Add Substitutes" (The green + button)
  5. Search for the previous revision of the item (make sure to search for inactive items as well, as the previous revision should be inactive)
  6. Select the Completion Status and check the "Add" checkbox
  7. Review the other fields according to KB article 2177797 which describes the behavior of setting an Effective Date and the other options in the Substitute relationship
  8. After setting everything correctly, click in "Add"
  9. Now make the item production ready by clicking in "Finalize Revision" in the new revision of the item - 
  10. Check all the options, making sure that the option "Do you wish to update curricula potentially affected by this new item revision?" is selected.
  11. Review the configuration settings for the Curriculum
  12. Use the option "Run the job now"

Note: If you are using a Learning version earlier than b2005 "Finalize Revision" is shown as "Productionize".

See Also

KB article 2177797 - Setting up a Substitute Item in SuccessFactors Learning


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