SAP Knowledge Base Article - Public

2571898 - Error Appears When Posting Supplier Invoice - G/L account does not exist or is not permitted


You create a new supplier invoice without reference to purchase order. When trying to post the invoice an error message appears for an invoice item: "G/L account XYZ does not exist or is not permitted." (XYZ represents the G/L account description)


SAP Business ByDesign

Reproducing the Issue

  1. Go to the Supplier Invoicing work center.
  2. Go to the Common Tasks section.
  3. Select New Invoice Without Purchase Order.
  4. Fill in the mandatory details and go to the Items tab.
  5. Select Cost Distribution sub-tab and enter account determination group XYZ in the G/L account field. This is the account determination group that G/L account XYZ is assigned to.
  6. Click Check or Post button.
  7. Error message is thrown:

Item 1: G/L account XYZ does not exist or is not permitted


The account determination group XYZ that was selected in the supplier invoice is not allowed to use for supplier invoices.


Mark account determination group XYZ as to be used in supplier invoices:

  1. Go to the Business Configuration work center.
  2. Access the Charts of Accounts, Financial Reporting Structures, Account Determination fine-tune activity (either via Overview or via the Implementation project's activity list. 
  3. Press Edit Account Determination Groups.
  4. Under Group Types by Ledgers expand Costs or General ledger.
  5. Select Groups for General Expenses or Groups for Other Current Assets respectively.
  6. Find group ID XYZ and mark the checkbox Available in Supplier Invoice.
  7. Press Save and Close.

As a result, you should now be able to use G/L Account XYZ in supplier invoices.


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