2574338 - Extension Field Value Not Passed from Purchase Request to Purchase Order

An extension field is enabled in both purchase request and purchase order screen, and the extension scenario Purchase Request - Item to Purchase Order - Item is activated for it.

However, the extension field value does not pass from the Purchase Request to the related Purchase Order.

SAP Business ByDesign

1. Go to Purchase Requests and Orders work center.
2. Go to Purchase Requests view.
3. Show All Purchase Requests.
4. Find ABC (ABC represents the Purchase Request ID).
5. Select Edit.
6. Enter data in the extension field.
7. Click Save.
8. Click Create Purchase Order.
9. Go to Items tab.

The extension field does not show the value maintained in the Purchase Request.

For this extension field, there are multiple extension scenarios enabled, including a scenario that system expects the extension field data to be coming from master data.

e.g. Material General Information to Purchase Order- Item.

When creating new purchase order, the extension field value maintained in master data always have higher priority. System picks the extension field value from the master data instead of the preceding purchase request.

If the extension field value in the master data is different from the one in the Purchase Request or is non-existent, the value in the Purchase Order will be different than the one in the Purchase Request.

In order to resolve the issue, either deactivate the extension scenario or include the Extension Field and maintain proper value for it in the Master Data according to the business needs.

If the Extension Field value needs to be entered manually all the time, the extension scenario can be removed using the following steps:

1. Go to the Purchase Requests and Orders work center.
2. Go to the Purchase Orders view.
3. Edit the Purchase Order ID, in the opened window, click on the Avatar Icon - Key User Settings - Start Adaptation mode.
4. Select the Extension Field that has been created and then select the Further Usage link.
5. In the opened window, go to the Extension Scenarios tab, in the second table, choose the extension scenario and select the Deactivate button.
6. Save and publish the Extension Field changes.

In case the Extension Field value is constant in the Master Data, the field value can be maintained in the Master Data. The steps to be followed are:

1. Go to the respective Master Data work center.
2. Select the ID and select Edit.
3. In the opened window, click on the Avatar Icon - Key User Settings -  Start Adaptation mode.
4. Select Extension Fields tab to see the Extension Field there.
5. Make the field visible and publish it.
6. Later maintain values in the Extension Field and perform Save.

Then, whenever a new Purchase Order is created with this master data ID, the system will default the value for the Extension Field from the master data.

1939964 Extension Field Value Disappears While Adding A Line Item in the Purchase Order

Extension Field; Purchase Request; Purchase Order, Extension Field Value Disappear; Purchase Request - Item to Purchase Order - Item; Material General Information to Purchase Order- Item; Extension Field Wrong Data , KBA , AP-POP , Purchase Order Processing , Problem