2578847 - Non Permissioned Users Can Select All Job Requisition Templates from Position Org Chart - Recruiting Management

Users only have permissions to select certain Job Requisition templates. However from Position Org Chart when creating a Job Requisition from a Position the user can see all Job Requisition templates forms that are active in Provisioning.

SAP SuccessFactors Recruiting Management

1. Go to Recruiting tab.
2. Click "create" to create a new Job Requisition.
3. User can only select Job Requisition templates they are permissioned to.

The above three steps is the expected behaviour.

1. Now go to Company Info drop down menu in the top right corner.
2. Click on the Position Org Chart tab.
3. Click on a Job Position.
4. Click the menu option in the top right of the pop out menu.
5. Click Create Job Requisition
6. Click the drop down arrow beside the Job Requisition template field and the user will be able to see all active Job Requisition templates.

Using Role Based Permission, the 'Permission to Create Forms (selected templates)' will only influence which Job Requisition templates the user can select when the Job Requisition in being created via Recruiting > Job Requisitions > Create New.

When adding the permission 'Permission to Create Forms (selected templates)' you have two options. You can select 'All' which grant users access to all forms in the system or alternatively, you can use the dropdown menu to individually select which forms(templates) the user can use.

How the system works:

1. In Recruiting > Job Requisitions > Create New > the system checks if the template is active/enabled in the system and checks if the user has the appropriate RBP for this template. It will then display only the templates the user has the RBP maintained for.
2. In Positions Org Chart, the system only checks if the template is active/enabled in the system and displays a list of all active templates regardless of RBP.
   • If a user selects a template from this dropdown that they do not have the RBP for, they will recieve the following error message: "Sorry, the requisition cannot be created. Creation of a job requisition for position <PositionNumber> failed. Details: As a user, you do not have permission to create a form. To enable 'Permission to Create Forms' in Admin Center, contact your administrator, with the index 0"
   • This behaviour is documented in KBA 3358260 - Creation of a job requisition for position <positionNumber> failed. Details: As a user, you do not have permission to create a form - Recruiting Management 

It is currently not possible to restrict the Job Requisition templates the user can see when the Job Requisition is being created by Org Chart. If 'Select Job Requisition Template in Position Organization Chart' is enabled, the system will show all the Job Requisition templates that are configured and made active in Provisioning, regardless of having the 'Permission to Create Forms' permission for that particular template. This is the currently working as designed.

If you would like to have this functionality changed to the system, please provide feedback to the Product Management team via the Influence Portal, where other customers will also have the opportunity to support your functionality request. For example, if there are more customers sharing this idea, they can contribute with you in order to proceed with this enhancement. For detailed steps on how to raise an enhancement request please follow the Article 2090228 on "How to submit an enhancement request".

2453261 - When Creating a Job Requisition from the Position Org Chart can you Permission the field on the Pop Up Window - RCM

3358260 - Creation of a job requisition for position <positionNumber> failed. Details: As a user, you do not have permission to create a form - Recruiting Management

2090228 - How to submit enhancement requests for SAP SuccessFactors products

Permission, Position, Management, Restrict, Hide, Position Org Chart, Form Creation, Permission to create forms, role , KBA , LOD-SF-RCM-POS , Position Integration , LOD-SF-RCM-JOB , Job Postings & Requisitions , Problem