SAP Knowledge Base Article - Public

2586335 - Error : Item Quantity Greater Than Open X of Purchase Order

Symptom

You face the error message "Item quantity greater than open X of purchase order XYZ" (X refer to quantity; XYZ refers to purchase order ID)

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to Supplier Invoicing work center
  2. Select Invoice Entry view
  3. Search for the purchase order XYZ
  4. Click New Invoice button
  5. Enter the mandatory details
  6. Click Check button

Cause

The delivered quantity is greater than the purchase order quantity. When the delivered quantity exceeds the ordered quantity, system shows the error.

Resolution

In the Supplier Invoice screen, navigate to Exceptions tab. You can accept the Quantity Variance Exception and post the invoice.

Note : This exception will not be encountered if the Unlimited Over Delivery checkbox is checked in the Purchase Order XYZ under Basic Data sub tab under Items tab.

This error is encountered when the Over Delivery Tolerance has been exceeded which can be maintained in the Purchase Order XYZ under Basic Data sub tab under Items tab.

Keywords

Quantity Variance; Item quantity greater than open X of purchase order XYZ; Over delivery; Supplier Invoice error; Quantity issue , KBA , quantity variance exception message , quantity variance error message , over delivery invoice , supplier invoice error message , supplier invoice exception , AP-SIP-SIV , Supplier Invoice , How To

Product

SAP Business ByDesign all versions