SAP Knowledge Base Article - Public

2586335 - Error : Item Quantity Greater Than Open X of Purchase Order


You face the error message "Item quantity greater than open X of purchase order XYZ" (X refer to quantity; XYZ refers to purchase order ID)


SAP Business ByDesign

Reproducing the Issue

  1. Go to Supplier Invoicing work center.
  2. Select Invoice Entry view.
  3. Search for the purchase order XYZ.
  4. Click New Invoice button.
  5. Enter the mandatory details.
  6. Click Check button.


The Delivered quantity is greater than the purchase order quantity.


In the Supplier Invoice screen, navigate to Exceptions tab. You can accept the Quantity Variance Exception and post the invoice.

Note : This exception will not be encountered if the Unlimited Over Delivery checkbox is checked in the Purchase Order XYZ under Basic Data sub tab under Items tab.

This error is encountered when the Over Delivery Tolerance has been exceeded which can be maintained in the Purchase Order XYZ under Basic Data sub tab under Items tab.


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