2588328 - You have changed the status of the supplier ABC to Blocked, however you are still able to enter its ID when creating a purchase order.

Symptom

You have changed the status of the supplier ABC to Blocked, however you are still able to enter its ID when creating a Supplier Invoice.

Environment

SAP Business ByDesign

Reproducing the Issue

Go to Supplier Invoicing work center
Go to New Invoices Without Purchase Orders
you will get the below error message
Ship-from location with ID XYZ blocked
Party Payee with ID XYZ blocked
Party Invoicing Party with XYZ blocked
Party Seller with ID XYZ blocked

Cause

This is an expected system behavior. Even setting the status of a supplier as Blocked, the system still allows the users to create documents with inconsistent status.

Resolution

To prevent the users from creating purchase orders for determined supplier, you need check the box Purchasing Blocked in its master data.

Go to Supplier Base work center
Go to Suppliers view
Select the supplier ABC
Select the option Edit and then Purchasing
Check the box Purchasing Blocked
Save the changes

Now, the users of the system will not be able to post-purchase orders using the supplier ABC.

Note that this change will not prevent the user from entering the supplier when creating a supplier invoice. If the box is checked but the supplier's status is still Active, the supplier invoice can be posted.

To prevent users from posting purchase orders and supplier invoices, you need to change the status of the supplier to Blocked and check the box Purchasing Blocked.

You can also change the status of the supplier to Obsolete.

Keywords

KBA , AP-SIP-SIV , Supplier Invoice , AP-POP , Purchase Order Processing , How To

Product

SAP Business ByDesign all versions