2605165 - In a Project Based Sales Order, The List Price and Quantity for a Line Item is Greyed Out

In a project based Sales Order, the list price of a line item and the quantity is greyed out and can no longer be edited.

SAP Business By Design

1. Go to the Sales Order Work Centre.
2. Go to the Sales Orders View.
3. Show All Orders and enter XXX in the Find Field. (XXX represents the ID of the Sales Order).
4. Navigate to Items Tab.

For the line item, the list price and quantity is greyed out and cannot be edited.

Once the Delivery Status is In Process the Quantity cannot be edited anymore and once the Invoice Status is In Process the List Price cannot be changed anymore.

For Project based services however, you can activate the scoping element For Late changes for project based services.

The Late Changes for Project-Based Services business option allows you to make changes to the Price, Quantity and Ship-to details of project-based service or expense items in a sales order until delivery or invoicing is not complete.

The Late Changes for Project-Based Services business option is relevant if you execute long term customer projects with ongoing price or quantity negotiations during the project phase, for example, if budgets or requirements have changes during the project execution. This could also be relevant if there are legal requirements, according to which certain fees must compulsorily be related to creditable costs and can be determined only at the end of delivery.

For Project-based Services, you have the option to activate the question relating to late changes for sales of project-based Services in the Business Configuration:

1. Go to Business Configuration work center.
2. Select your project and click on Open Project Scope.
3. Navigate to the Questions step.
4. Follow the path: Sales > Product and Service Portfolio for Sales > Sell Project-Based Products and Services > Group: Late changes for project based services.
5. Activate the question : “Do you want to allow late changes to Quantity, Price and Ship-to for project-based services?”

The condition for this question is: “The Late Changes for project-Based Services business option allows you to make changes to Price, Quantity and Ship-To details of project-based service or expense items in a sales order until delivery or invoicing is not complete."
When this questions is activated, for project-based services in a Sales Order, the list price will remain editable a long as either the delivery status or the invoice status is still in process. Only if both status are complete, the list price will no longer be editable.

Please note: If the scoping element Late changes for project based services is In Scope was scoped after the release of the Invoice based on Sales Order XXX , the List Price will remain read only for the Item.

Performing a dummy change on one of the items for the Sales Order allows you to edit the pricing. (For example changing the item quantity and changing it back).

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