2607276 - Master data for zero-balance clearing account

This note contains information with regard to frequently asked questions about the zero balance clearing account.

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• Financial Accounting (FI)
• SAP S/4HANA Cloud Public Edition

Document splitting is active in Cloud

You define at least one splitting characteristic as relevant for the balance sheet. In order to allow for this financial statement characteristic to be balanced to zero in General Ledger Accounting or in the unified document, the definition of a zero-balance clearing account is required. With the zero balance clearing account, the balance of this characteristic is visible in the General Ledger, but not in the entry view of the document. Therefore, you have to meet certain requirements to create the G/L account master record of this zero balance clearing account for document splitting.

As per note Note 2736830 - Release Information Note: Automatic Account Determination for SAP S/4HANA Cloud Public Edition Edition 1905, assignment of Zero-Balance Clearing Account is possible within SSCUI ID 100297

(Note Account key 003 - Zero Balance for Cash Pooling is relevant only for public sector customers)

The following rules apply in relation to account used in Define Zero-Balance Clearing Account

1. You must never make a manual posting to the zero balance clearing account
   
   Background information: The zero-balance clearing account is updated only in the relevant General Ledger Accounting ledger or Universal Journal Entry ledger to generate the zero-balance clearing items. When doing so, the system never creates entries in the tables of the entry view for this account.
   
   If this account were also posted to elsewhere at the same time, the new General Ledger and the entry view could not be reconciled in order to, for example, identify any inconsistencies from manually created postings.

2. It is never allowed to define the account with the setting 'Open Item Management'.

3. The posting to this technical zero balance clearing account should not affect the foreign currency valuation. Therefore, manage this account with the "Only balances in local crcy" setting, and do not select it when you use App Schedule General Ledger Jobs (App ID F1927) Foreign Currency Valuation or App Perform Foreign Currency Valuation (App ID FAGL_FCV)

4. The "Blocked for posting" indicator in the G/L account master data of the zero balance clearing account does not affect the creation of the zero balance clearing items in the general ledger view, because the system checks it only for the line items of the entry view. Therefore, it is generally not useful to set this indicator for the zero balance clearing account, because the "Post automatically only" indicator prevents you from posting the account otherwise, as described above.

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