Symptom
A payment cannot be allocated completely because a small amount remains to be allocated.
Environment
SAP Business ByDesign
Reproducing the Issue
-
Go to the Payment Management Work Center.
- Select the Payment Allocation View.
- Search for the payment allocation XXX (where XXX stands for the payment allocation ID).
- Open the payment allocation XXX in status in preparation.
On the top you will see a notice that the amount is not completely allocated.
Cause
- Currencies such as Swiss Francs or Australian dollars do not have low denomination coins such as 1c or 2c
- For these currencies, the price must be rounded to the nearest available value, such as 0c or 5c.
- Following is the system behavior for Rounding an amount in sales and service documents:
- Anything in between 0.01 - 0.24 will be rounded off to 0.00, e. g. 999.24 -> 999.00
- Anything in between 0.25 - 0.49 will be rounded off to 0.50, e. g. 999.35 -> 999.50.
- Anything in between 0.51 - 0.74 will be rounded off to 0.50, e. g. 999.74 -> 999.50.
- Anything in between 0.75 - 0.99 will be rounded off to 1.00, e. g. 999.76 -> 1000.00.
- The Rounding off is a standard setting in the Business Configuration activity Configure Price Strategy, you cannot change the configuration setting for the Rounding.
Resolution
-
Go to the Payment Management Work Center.
- Select the Payment Allocation View.
- Choose the payment allocation XXX.
- Navigate to the tab Customer/Supplier and remove the assignments.
- Select the option to Manually Allocate Payments.
- Select Release.
Now you can manually clear the invoice.
- Go to the Receivables Work Center.
- Choose the Customer Accounts Subview.
- Enter the Customer YYY (where YYY stands for the customer ID).
- Navigate to the tab Receivables form goods and services
- Select the open item or items of the invoice and click clear manually.
- Enter a cash discount for the difference amount either directly or by using the button Distribute Deductions.
- Enter the payment difference reason 1 - Agreed Settlement.
Keywords
Skonto, Schweiz, payment allocation, Zahlungszuordnung, Switzerland, Australia, CHF, Swiss Francs, Schweizer Franken, Dollar, rounding, Rundungsdifferenz, Debitorenzahlungseingänge, invoice, Kontoauszug, bank statement , KBA , csg_q , SRD-FIN-MOP , Payment Management , SRD-FIN-ACR , Receivables , Problem
Product
SAP Business ByDesign 1711 ; SAP Business ByDesign 1802 ; SAP Business ByDesign 1805