2616208 - Workflows: How to enable the "View Completed Workflows" permission in Role-Based Permissions (Data Blocking)

• For HRIS Workflows and MDF Workflows, Data Blocking is available only for completed Workflows
• Workflows that have the status Approved, Rejected, or Canceled.
• The completed workflows can only be viewed by users with the correct permissions.

"Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental."

• SAP SuccessFactors HXM Suite
• SAP SuccessFactors Employee Central

How to enable the "View Completed Workflows" permission in Role-Based Permissions:

   1. Enable the feature

1. Navigate to Admin Center > Platform Feature Settings
2. Enable "Add Permission: View Completed Workflows"
3. Click Save

 

    2. Grant permission to a Permission Role

1. Navigate to Admin Center > Manage Permission Roles
2. Edit the role in question
3. Click "Permissions..."
4. Go down to Administrator Permissions > Manage Workflows
5. Enable "View Completed Workflows"
6. Click "Done"
7. Click "Save Changes"

Notes:

• If this Data Blocking is enabled in the environment, anyone listed as a CC User on a workflow has to have this permission in order to receive Workflow Notifications on the "My Notifications" section on the "My Pending Requests" page
  
• If they do not have this permission: Expected Behaviors:
• The CC User will only receive the e-mail notification
• The system will not trigger an entry in My Notifications section on the "My Pending Requests Page
• The user also has to have a unique e-mail address that is not used by any other users in the system
• This is dependency that the system uses in order to resolve the correct data for the workflow notifications
• Users have to have this permission in order to see completed workflow details
• Else an error will populate:
• You do not have the necessary permissions

FAQ - Additional Information

 Q) Where can I get Guide?

A) Guide: Implementing and Administering Workflows in Employee Central

Chapter: Granting Permission for Viewing Completed Workflows

•  2646054 - Role-Based Permissions take preference over field level visibility
• 2080722 - How to manage & modify a Workflow that is in progress - Employee Central 
• 2412557 - Workflow does not respect permissions
• 2487801 - Job Code is visible in My Workflow request page even though no RBP permission is provided
• 2080181 - Respect Permission Functionality in Workflow Configurations - EC
• 2720480 - Does Manage Workflow Requests Respect Permissions?
• 2616208 - Workflows: How to enable the "View Completed Workflows" permission in Role-Based Permissions (Data Blocking)

ECT-105783, ECT-83139, data blocking, workflows, ec, employee central, mdf, data protection and privacy, My Pending Requests, pending workflow, notifications, SFSF, SFEC, success factors, Permission, View Completed Workflows , KBA , LOD-SF-EC-WFL , Workflows - Configuration, Tools, Objects & Rules , How To

SAP SuccessFactors Employee Central all versions ; SAP SuccessFactors HCM Suite all versions