2620664 - GR/IR Inventories - Balance Summary Report is Showing the Quantity Awaiting Invoice as X for the Canceled Purchase Order

You have canceled a Purchase Order but GR/IR Inventories - Balance Summary report is showing the Quantity Awaiting Invoice as X for the same, you are expecting that once PO is canceled the report should not show any Awaiting Invoice Quantity.

SAP Business Bydesign

1. Go to the Purchase Requests and Orders work center.
2. Go to the Purchase Orders view.
3. Search for the Purchase Order ABC(where ABC is Purchase Order id).
4. The status of this  Purchase Order is Canceled & all items in the PO are in Canceled status.
5. Go to the Inventory Valuation  work center.
6. Go to the Reports & List view.
7. Open the GR/IR Inventories - Balance Summary Report.
8. Select the Purchasing Document as ABC (where ABC is Purchase Order id) and click Go.

The report displays the Quantity Awaiting Invoice as X.

GR/IR Inventories - Balance Summary report is showing the Quantity Awaiting Invoice as X because Purchase Order ABC is canceled but corresponding Inbound Delivery XYZ (refers to Inbound Delivery id) is not canceled.

In order to correct data in report you need to cancel the Inbound Delivery XYZ.

1. Go to the Inbound Logistics work center.
2. Select the Inbound Deliveries view.
3. Search for the inbound delivery ID XYZ, which you want to cancel.
4. Select the searched inbound delivery and choose Undo Release from Actions drop down.
5. Now select the view Monitoring and sub-view By Warehouse Order and select Advanced button.
6. Enter inbound delivery ID in the field Delivery ID and press Go button.
7. Select the relevant Warehouse order and choose Edit button.
8. In the Warehouse Order screen, choose Adjustment Confirmation button.
9. In the adjustment confirmation screen, choose Enable Entry button.
10. In the Quantity Difference field enter minus of fulfilled quantity e.g. if fulfilled quantity is 4 EA, then enter -4 EA.
11. Choose Save button.
12. Go back to Inbound Deliveries view and search for the Inbound Delivery ID.
13. Select the inbound delivery and choose Cancel from Actions drop down.

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