2621025 - How To Upload Supplier Invoices Using an External Application

You are trying to set up the upload of Supplier Invoices from an external application.

SAP Business ByDesign all systems.

First you need to scope the question ‘Do you receive invoices from an external application automatically using electronic data exchange (EDX)?’ in the Implementation Project. (EDX represents Electronic Data Exchange)

1. Go to Business Configuration work center.
2. Select Implementation Projects view.
3. Highlight the relevant Implementation Project.
4. Click Edit Project Scope.
5. Click Next until you reach step 4 Questions.
6. Show All Elements.
7. Extend the Scoping Elements Purchasing and Supplier Invoicing.
8. Select the Scoping Element Supplier Invoices and Credit Memos.
9. On the right side of the screen you can see the Questions for Supplier Invoices and Credit Memos.
10. Find the question ‘Do you receive invoices from an external application automatically using electronic data exchange (EDX)?’.
11. For this question mark the check box for ‘In Scope’.
12. Click Next and then Finish the Project Scope.

Now the Communication Arrangement ‘External Supplier Invoice Entry Integration’ is available for you to upload Supplier Invoices using an external application. To enable this communication arrangement please do the following:

1. Go to Application and User Management work center.
2. Select the Communication Arrangements view.
3. Show All Communication Arrangements and Find ‘External Supplier Invoice Entry Integration’.
4. Click on Edit Credentials.
5. Maintain the User ID, User Account and Password that the external application will need to use.
6. Close the Edit Communication Account screen.
7. Click on the Communication Scenario name ‘External Supplier Invoice Entry Integration’.
8. Highlight the service Manage Supplier Invoices.
9. Click on Download WSDL.
10. The File Explorer will open.
11. Choose where you want to save your WSDL file (e.g. Desktop).

This WSDL file and the User ID and Password maintained in the Communication Arrangement will now enable you to upload Supplier Invoices from your external application.

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