SAP Knowledge Base Article - Public

2628452 - How to report on all the personal data stored on an employee?


  • Employees and former employees want to know exactly what personal information has been stored and for what purpose.
  • How to enable and configure Data Subject Information Reporting?
  • Pulling employee information from custom MDF object.


  • SAP SuccessFactors HXM Suite
  • SAP SuccessFactors Metadata Framework
  • SAP SuccessFactors Integration


Please follow the SAP Help Portal guides below for all the steps you need to follow:

  • Before you run the Data Subject Information report, you need to specify exactly which fields and entities you want to appear. In this way, you can tidy up your reports so that they don’t contain unnecessary empty sections that aren’t relevant for your company. You can save a different configuration template for each locale, and reports will then be generated based on the template for the data subject's particular locale.

Configuring the Information Report | SAP Help Portal

  • Review all Prerequisites and compile a report containing all the personal information your company has stored on a particular employee or external candidate.

Running the Information Report | SAP Help Portal

  • Once you’ve run the Data Subject Information report, download it and then provide it to the person that requested it.

Downloading the Information Report | SAP Help Portal


The Information Report is printed in the Language of the Data Subject. The data subject language/locale icomes from Options > Language.

Below is the preference in which data purpose translations are picked up:

  • Data Purpose maintained by the customer by overwriting the default purpose specified by SuccessFactors
    • The Data Purpose is only printed in the Language of the Data Subject not the Data Processing Office or whomever is responsible for printing the report.
  • Default purpose delivered by SuccessFactors 

See Also

Important Notes About the Information Report | SAP Help Portal


Data Subject Informatio, report, reporting, employee data, Printing, law, legal, right to know, gdpr, lspd, odata api, api , KBA , LOD-SF-PLT-GDPR , GDPR – Data Subject Info , LOD-SF-INT , Integrations , LOD-SF-MDF , Metadata Framework , How To


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