SAP Knowledge Base Article - Public

2631882 - Error Message "On YYYYMMDD duration of absences A.X exceeds planned working time A.Y"


System throws below error message for an Employee during Replication of Employee,

Error occured during employee time data update, On YYYYMMDD duration of absences A.X exceeds planned working time A.Y

Reproducing the Issue

  1. Go to Master Data Replication work center
  2. Select an Employee and choose Replicate


The cause for the issue is that the Time Entry in the Replication file is more than the planned working time


Where to check the planned working time?

Navigate to the Work Schedule of this Employee through Time Profile to find the planned working time.

Where to find the actual time recording?

  1. Go to Time Administration work center
  2. Go to Employees view
  3. Search and Edit the Employee
  4. Go to Employee Times tab
  5. Filter based on the date shown in the error message

Highlight the the day to find the actual time recording

How to correct the issue?

Open the relevant replication file in Master Data Replication and change the Time recording in such a way that it equals planned working time


KBA , unable to replicate employee , duration of absences exceeds , SRD-HR-TLM , Time and Labour Management , Problem


SAP Business ByDesign all versions