SAP Knowledge Base Article - Public

2637039 - GDPR - Protecting Personal Data in Spreadsheet Reports (RDF)

Symptom

  • What happens to Spreadsheet Reports when GDPR is implemented in the system?
  • How does GDPR affect Spreadsheet/ RDF Reports?
  • Does GDPR apply to Spreadsheet/ RDF Reports?

Environment

  • SAP SuccessFactors HCM Suite
    • Spreadsheet Reports

Resolution

  • Spreadsheet reports (also known as RDF reports) are custom built by certified partners for individual customer.
  • These reports do not leverage the Ad Hoc reporting framework, so they will not be audited / recognized by Read Access Logging.

To ensure the data exposed in the spreadsheet reports does not access any sensitive fields:

  • Run each spreadsheet report and review the content.
  • (OR) Ask your implementation partner to review the report content.
To find the spreadsheet reports / RDF reports:

If you have enabled report center:

  1. Go to Reporting.
  2. Click Switch to classic view.
  3. Click Spreadsheet Reports.

If you have not enabled Report Center:

  1. Go to Analytics > Reporting.
  2. Click Spreadsheet Reports.
When read access logging is enabled, the system automatically disables standard spreadsheet reports which contain sensitive fields.
However, Admins have to review and disable or edit the custom spreadsheet reports manually as described above to ensure that the reports are not exposing any sensitive fields.
The following are standard spreadsheet reports that include sensitive fields:
  • Compensation Diversity Report
  • Compensation Review Report
  • Diversity Summary Report
  • RCM Recruiting EEOC Report
  • Recruiting EEOC Report
Note: If spreadsheet reports (even standard ones) have been copied from another instance, they will be treated as custom reports by the system and will not be disabled automatically.

Export Jobs already scheduled with spreadsheet reports will not be canceled.
If you have setup recurring jobs, you need to ensure that these jobs do not schedule reports with sensitive data.
Please contact SAP Cloud Support to change or delete the scheduled recurring jobs.

Keywords

Spreadsheet, Report, RDF, GDPR, Data,  Protection, Sensitive, Personal, Data, Read, Access, Logging, log, audit, operator, subject , KBA , LOD-SF-ANA-VIE , List View, Spreadsheet & Classic reports , How To

Product

SAP SuccessFactors HCM Suite all versions