2646346 - Check for duplicate Invoices in App ID F3041 and Advanced App ID MIRO - SAP S/4HANA Cloud Public edition

How to set up checking for duplicate invoices using app Import Supplier Invoices (App ID F3041) or Create Supplier Invoice - Advanced (App ID MIRO).

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SAP S/4HANA Cloud Public Edition

The following fields can be identical for Duplicate Invoice check:

• Company code 
• Supplier
• Currency 
• Reference
• Document date 

If the document is having any one of the above field values different, then the system does not consider it as a duplicate invoice.
Among them, the company code, reference and document date fields can be selected for whether or not to check them (Configuration Activity: Set Check for Duplicate Invoices (ID 103518)).

Prerequisite:

It is a prerequisite for the check for duplicate invoices that you have set the indicator for the check for Check Double Invoice in app Maintain Business Partner (app ID BP) or app Manage Supplier Master Data (app id F1053A)

Select Supplier
Display/Edit in (BP) role: Supplier (Fin.Accounting)
Select Company Code
Supplier: Payment Transactions (or in app Manage Supplier Master Data ->  Finance-> Payment)
Check Double Invoice

Configuration of checking credit memos:

Configuration Activity: Set Check for Duplicate Invoices (ID 103518): configure some fields mentioned above and credit memos.

Configuration of Message Types:

Configuration Activity: Define Message Types for Area M8 (ID 102091): configure message as the Errors.

Configure the following message number 108, 804, 805 and 462 for message class M8 to enable the duplicate invoice check for both online processing and background processing.

M8 108 -  Check if invoice already entered under accounting doc. no. & &
M8 462 -  Check if invoice already entered as logistics inv. doc. number & &
M8 804 - Inv. not automatically created, potential duplicate exists (acc doc & &)
M8 805 - Invoice not automatically created, potential duplicate exists (inv. & &)

Note: The Duplicate Invoice check is only executed prior to the creation of the FI Journal Entry.  

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