Symptom
- How can mass application status changes be made using Integration Center?
- Moving all candidates currently in a Withdraw status to an In Progress status, required to disable the DPCS 2.0
- This KB article describes steps to perform via Integration Center to move applications/candidates status in mass.
Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.
Environment
SAP SuccessFactors Recruiting Management
Resolution
Prerequisites
- Integration Center enabled per instructions in KB article 2209164
- RBP Permissions > Recruiting Permissions: OData API Application Create, OData API Application Update, OData API Application Export
- RBP Permissions > Manage Integration Tools: Access to Integration Center
Preparation
- The IC files are built based on application status ids, thus it is necessary to verify the Application Status Ids by going to Admin Center > Manage Recruiting > Edit Applicant Status Configuration:
- Identify all applications that need to be moved by running a report (KB article 2591563):
- Admin Center > Integration Center
- My Integrations > Create: Scheduled Simple File Output Integration
- Search for entities by Entity Name: JobApplication:
- Select all mandatory fields including the Application status ID.
- To check the mandatory fields in the Job Application entity, use the OData API Data Dictionary in Admin Center.
- If unable to find the recruiting entity from OData API Data Dictionary, check KB article 2532520.
- Configure the CSV output file by setting the File Type as “CSV” and Header Type to “Simple Header”.
- In the “Configure fields” section there will be a sample of the report:
- Set up the Destination Settings, adding the details of the SFTP host and folders the CSV will be exported to:
- After saving the IC, Run it and check the results under “Review and run”: Last Run Time
- Per first screenshot, Application Status ID “7” refers to the application in a “Withdraw” status:
- Update the CSV file changing the “7” to any Application Status ID tied to an In Progress status, such as “8” (Status: Phone Screen) and System Status, from “Withdraw” to “Open”.
- Remove all other applications from the file.