SAP Knowledge Base Article - Public

2653996 - GDPR - Data Subject Search and Reporting


Please Clarify the feature "Data Subject Search" for GDPR and how to report on it.

1- What is "Data Subject Search"

2-Why is it important

3- Prerequisites




Employee Central - Reporting

Reproducing the Issue

  • Login 
  • Go to "Data Subject Information" in Admin Center 
  • Go to Configuration




1 - "Data Subject Search" - Enables user to generate a Data Subject (employee, candidate, etc.)

Report containing all the data subject’s personal data available in the application

2- Enables customers to support Right to Information and other aspects called out under various GDPR articles

3- Prerequisites

Role-based Permissions MDF enablement



One time activity

Pre-Requisites - RBP enablement - MDF enablement

RBP Role Creation and Permission Assignment

Report Configuration, including Data Purpose

Configure Data Subject Information Report

a. Data Purpose can be configured in multiple languages

b. Use the language button on the left hand corner

c. Information Report is printed in the language of the Data Subject

d. The data subject language / locale is picked from Options -> Language

e. Below is the preference in which data purpose is picked up, a. Data Purpose maintained by the customer by overwriting the default purpose specified by SF b. Language property file c. Default purpose delivered by SF

Summary Overview:




Data Subject Search

1. Person Search ➢ Employees ➢ This will search data from the modules EC / Non – EC, User, Talent, Learning, RCM, Onboarding ➢ If there are multiple User ID’s associated to a person, then data for all the User ID’s is printed

2. External Candidate Search ➢ RCM candidates ➢ Data is read from RCM only

3. Onboardee Search ➢ Onboardees who are not yet hired ➢ Data is read from Onboarding + RCM 4. Workforce Analytics ➢ Data is read from Workforce Analytics only ➢ Configure the search ( max 3 fields)


Create Data Subject Information Report

Report Creation, Readiness Check & Availability

enable module.png



Sample Report

sample report.png


See Also

2616765 - SAP SuccessFactors support for Data Protection & Privacy compliance


GDPR, Data Subject Search, Report, , KBA , LOD-SF-EC-REP , Reporting Data (EC core only) , How To


SAP SuccessFactors Employee Central all versions