SAP Knowledge Base Article - Public

2662208 - Unable to Select G/L Account While Creating new Supplier Invoice Document


You are trying to create new supplier invoice with reference to purchase order. However you don't find options to select G/L account in the cost distribution tab of supplier invoice


SAP Business ByDesign

Reproducing the Issue

  1. Go to the Supplier Invoicing work center
  2. Go to the Invoice Entry view
  3. Select the query All Orders to be Invoiced
  4. Select the relevant Purchase Order and select New Invoice button
  5. Navigate to Items tab and sub tab Cost Distribution
  6. You don't find options to select the G/L account


Purchase Order is a To-Stock order and here the G/L accounts for business transactions are determined automatically. When you record a supplier invoice for a purchase order, you enter the purchase order as a reference. An account determination group is stored in the master data of the material specified in the purchase order. The G/L account is then derived from the account determination group

The system selects the G/L accounts based on the master data, the account determination group, and the account determination profile. The account determination groups are derived from the master data in the business transaction. This account determination group allows you to group stocks for stock materials and to post them to the same accounts

In To-Stock Orders, the account assignment tab will not be present and you cannot select any of the account assignments since the account determination happens based on product master. Hence when you create new invoice, in the cost distribution tab you see only the references of Inbound Delivery and you cannot see any other assignments


It is not possible to add G/L accounts in case of To-Stock scenario.


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SAP Business ByDesign 1802 ; SAP Business ByDesign 1805 ; SAP Business ByDesign 1808