SAP Knowledge Base Article - Public

2662699 - How to enable MDF Workflows for Customers Not Using Employee Central


  • MDF workflows use the Employee Central workflow framework and therefore Employee Central workflow features can used for customer not using Employee Central.
  • is it possible to  use the workflows in SuccessFactors without having EC ( employee central module) enabled

Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.


  • SAP SuccessFactors HXM Suite
  • Metadata Framework (MDF)


  • MDF workflows can be triggered for entities shown in Manage Data page but not from the Configure Object Definition page, for example, a workflow cannot be triggered while adding and deleting picklist values for an existing MDF picklist.
  • MDF workflows do not support non-MDF picklists or picklists created on the Configure Object Definition page. An MDF picklist or MDF object definition creation is a super admin feature and MDF workflow doesn't apply to these two.


  • Have the feature enabled on Provisioning > Company Settings > Enable Employee Central Foundation Objects.
  • NOTE: Do not enable the other features below that part (Employee Central section) if you don't use it.


Step 2: Export or download Corporate data Model form EC master data Model

The Pre-quired picklists must be defined in your instance and can be copied from the master picklist file available on the help portal:EC Master Data Model, picklists and validation rules are available in the Software Download Center Or Download original translation or field from Master Data Model( 3153500 - How to Download Data Models, Picklists and other configuration files for Employee Central - SuccessFactors

Step 3: import Corporate data Model form EC master data Model View: 3066117 - How to export Data Models?


<?xml version="1.0" encoding="UTF-8"?>


 <hris-element id="wfConfig">


 <label xml:lang="en-GB">Workflow</label>

    <label xml:lang="en-DEBUG">Workflow_Lbl#742</label>

    <label xml:lang="es-ES">Flujo de trabajo</label>

    <label xml:lang="es-MX">Flujo de trabajo</label>

    <label xml:lang="et-EE">Töövoog</label>

    <label xml:lang="fi-FI">Työnkulku</label>

    <label xml:lang="fr-CA">Flux de traitement</label>

    <label xml:lang="fr-FR">Workflow</label>


<hris-field max-length="32" id="externalCode" visibility="both" required="true">

      <label>Workflow ID</label>

 <label xml:lang="en-GB">Workflow ID</label>

      <label xml:lang="en-DEBUG">Workflow ID_Lbl#743</label>

      <label xml:lang="es-ES">ID de flujo de trabajo</label>

      <label xml:lang="es-MX">ID de flujo de trabajo</label>

      <label xml:lang="et-EE">Töövoo ID</label>

      <label xml:lang="fi-FI">Työnkulun tunnus</label>

      <label xml:lang="fr-CA">ID de flux de traitement</label>

      <label xml:lang="fr-FR">Identifiant du workflow</label>


    <hris-field max-length="32" id="name" visibility="both">



    <hris-field max-length="128" id="description" visibility="both">




      <search-field id="externalCode" />

      <search-field id="name" />



<!--********End Element WfConfig(wfConfig)**************-->



Import the Corporate Data Model with hris element wfConfig: (Note: You can find the Corporate Data Model by downloading the 'EC Master Data model' zip file in 'Software Download Center' under SAP SuccessFactors Employee Central : Implementation )

To work with workflows you need to grant the below RBP permissions:

  1. Grant Permission to Foundation Objects:


  1. Grant MDF Permissions:


FAQ - Additional Information

Q) Where can I get information on this from the Guide?

A) Guide:Guide :Implementing the Metadata Framework (MDF)

 Chapter: Chapter- Workflows in MDF

Q) Is workflow possible in Employee Profile Objects

A) currently it not possible , Please submit enhancement requests for SAP SuccessFactors products Via: 2090228 - How to submit enhancement requests for SAP SuccessFactors products  for SAP SuccessFactors products


  • SAP recommends the use of MDF Rules Scenario for all rules related to MDF Objects including workflow.
  • When Employee Central isn't enabled, you can approve MDF workflows but you can't access the Workflow Details page as a proxy user.

See Also

  • 3066117 - How to export Data Models?
  • 3113004 - Implementation files available on the SAP Software Download Center Employee Central
  • 2829360 - Workflows and Business Rules - Are they Supported for EP Portlets?


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