SAP Knowledge Base Article - Public

2685359 - Purchase Order Workflow approval status


You have a Purchase Order that has been rejected by the approving manager and is no longer in their inbox. However, the PO status still shows as 'In Approval' and the document cannot be edited error message 'Purchase Order is in approval. You can only display it not edit it' is raised.


  •  SAP Fiori 
  •  SAP S/4HANA All versions 
  •  SAP S/4HANA up to Cloud release 2102

Reproducing the Issue

  1. Open the APP 'Manage Purchase Orders'.
  2. Choose the Purchase Order. 
  3. It cannot be edited.   

    ** Note the functionality to Edit a Purchase Order which is in approval has been enabled in the public cloud as of release CE2102 and will be made available in a future On Premise release   


Workflow or RFC error in the background processing.


To be able to edit the document and re-trigger the workflow to the manager a user can use the "Withdraw from approval" functionality in the APP 'Manage Purchase Orders'.


Fiori, MMFIOSTD, STATU, rejected , KBA , MM-FIO-PUR-PO , Fiori UI for Purchase Orders , MM-PUR-PO , Purchase Orders , Problem


SAP S/4HANA Cloud all versions