2718578 - Functioning of the Account History By Year Table for Time Accounts in Administer Time

Symptom

In Administer Time for permanent time accounts, the account history by year table has a different value for taken absences from the actual number of leaves taken that year.

Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.

Environment

SAP SuccessFactors Employee Central : Time Off

Reproducing the Issue

Go to Time off / Time sheet /Administer Time in employee file
Select a permanent time account
Verify data in Account History by Table

Account History by Year.png

Cause

This is an expected behavior.

Resolution

Account History by Year - This table has 3 columns. Please find the description on how values are calculated for each of these columns.

Earned – This value will be calculated by considering all the postings (like Manual Adjustment, Entitlement, Accruals etc) which are relevant for the balance calculation. Here, we would consider the postings on a yearly basis and then calculate the value per year.
Taken Absences - This value will be calculated by considering all the absences booked against the last Earned balance in the table.
Paid out – This value will be calculated by considering all the payouts booked against last Earned balance in the table.

Here, the Posting date of Payouts and Absences will not be considered for calculation of the above values. Instead, we consider the previous year's earned balance, if available.

T below example will explain in detail:

Time Account –> Start Date = Jan 1, 2015, Permanent Account. Annual Frequency of 10 hours is earned by the user since 2015.

Now, if 5 hours of Absence is requested in Feb 1, 2017, it will be posted against the balance earned in 2015 (as it is available).

As of Jan 1, 2018, "Account History by Year" Table will look like this:

Year	Earned	Taken Absence	Paid out
2017	10:00 hours	00:00 hours	00:00 hours
2016	10:00 hours	00:00 hours	00:00 hours
2015	10:00 hours	05:00 hours	00:00 hours

Now, if another absence of 10 hours is requested in Mar 1, 2017, it will be posted against the balances earned in 2015 and 2016.

As of Jan 1, 2018, "Account History by Year" Table will look like this:

Year	Earned	Taken Absence	Paid out
2017	10:00 hours	00:00 hours	00:00 hours
2016	10:00 hours	05:00 hours	00:00 hours
2015	10:00 hours	10:00 hours	00:00 hour

In the Account History By Year table for permanent time accounts, years displayed are from the start of the time account till one year before the selected date in as of date field.

Keywords

Account History By year, permanent time account, time off, administer time, TIM-7395, as of date, employee central , KBA , LOD-SF-EC-TIM , Time Off , Problem

Product

SAP SuccessFactors HCM Core 1808