SAP Knowledge Base Article - Public

2732325 - How to Hide Date Of Birth Using Business Rule


  • How to hide Date Of Birth (DOB) in Employee Central?
  • Permission to view Date Of Birth have not been provided to users, however they are able to view everyones DOB.

"Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental"


SAP SuccessFactors Employee Central - Biographical Information

Reproducing the Issue

  1. Go to Employee Data, do not check Date of Birth (or uncheck if checked).
  2. Grant Permission and Save.
  3. Proxy as the granted user and jump into Employee file.
  4. In Biographical Information, DOB is still displayed.


  • This is expected behaviour.
  • The DOB in Employee Data refers Employee Profile and not Employee Central (EC) Effective Dated Entities.
  • The portlet for DOB in EC is Biographical Information and access to that portlet gives visibility to all fields therein including DOB.
  • As best practice, access to the Bio portlet should be carefully administered as this is private data and is subject to GDPR.


If it is an Business Requirement to provide access to Bio Info data but to restrict access to DOB or any other field in the portlet, Here's how to retrict acces to DOB or indeed any field in Biographical Information Portlet.

  • For general restriction - This a Blank restriction, no one can see.


  • To give permission only to certain group such as HR. Everyone in Group "Bio_Group"(HR) will be able to see it, other people won't.

Note: The "Permission Group Name" can be found in the Manage Permission Groups screen.


  • To give permission only for Oneself - Login User can only see their Personal DOB

only in self.png

Add the rule in personInfo (Biographical Information Portlet) as onView rule trigger in data model (or via Manage Business Configuration tool).


Date of birth, DOB, Biographical Information, Permissions , KBA , LOD-SF-EC-RBP , Roles & Permissions (EC Core only) , How To


SAP SuccessFactors Employee Central all versions ; SAP SuccessFactors HXM Core all versions