2734512 - Purchase Order Items Not Cleared by GR/IR Clearing Run

You execute the GR/IR clearing run for a purchase order item. But the run does not generate any clearings for the item.

SAP Business ByDesign

1. Go to the Inventory Valuation work center. 
2. Open the GR/IR Clearing view.
3. Select the run XXX (XXX is the GR/IR Clearing Run ID).
4. Open the Log Result.
5. Check the Processed Successfully tab.
6. The purchase order item you are looking for is missing. 

Cause1: Purchase Orders items are not being considered by the GR/IR clearing run when no delivery or invoice relevant transactions have occurred for the item since the last run. Or, if the item is not marked for final clearing.

By default, this flag is automatically set when the purchase order item is fully delivered and fully invoiced. Should an item to be finished before it has been fully delivered or invoiced, the item can be manually marked for final clearing.

You can manually mark for final clearing when:

• An item is not completed delivered or invoiced.
• No further transactions are expected for the item.

Cause2: Time recordings against the Purchase Order task are in 'In Approval' status.

For cause1:

1. Go to the Inventory Valuation work center. 
2. Go to the Master Data view.
3. Go to the Purchasing Document Items subview.
4. Show All Purchase Order Items.
5. Find the respective purchase order item and select item. 
6. Choose the Final Clearing button and select Mark. 
7. Enter the final clearing date. 

The item will be included in the next GR/IR Clearing Run, provided its final clearing date is in the accounting period selected for the run.

For cause2:

Please approve the time recordings against the Purchase Order task so that they are active and delivered.

Help Documents:

GR/IR Clearing Quick Guide.

Marked Final Clearing Date for Purchasing Document Items.

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