2734518 - Cannot Process Customer Project Expense List Because Supplier Invoice Not Yet Posted in Accounting

You have posted the Supplier Invoice with project account assignment and posted it, but the relevant Customer Project Expense List (CPEL) is stuck in the Unposted Source Documents list.

SAP Business ByDesign

1. Go to the General Ledger work center.
2. Go to the Source Documents view select Unposted Source Documents showlist.
3. CPEL documents are stuck with the error:

'Cannot process Customer Project Expense List because Supplier Invoice not yet posted in accounting. As Customer Project Expense List contains a reference to Supplier Invoice but Supplier Invoice has not been posted in accounting, it is impossible to process Customer Project Expense List. Check why Supplier Invoice has not been posted.'

It can happen that the CPELs are being processed faster in Accounting than the actual expense document.

Once a supplier invoice item has been processed the CPEL is being generated. However, if there are further invoice items to be processed than it might take a few seconds until the Source document and Journal entry of the invoice get generated in accounting while the CPELs for each item are already ready to go.

Once the expense document, here the invoice is posted, a background job of type Period Closure Run is going through the closing cockpit during the night, to check if there are any documents which can then be automatically processed. So, the next day for some CPEL, it will turn to posted but some may immediately be processed. You can find this run in the Application and User Management work center in the Background Jobs view.

So, it can happen that the CPEL arrives to accounting before the expense. In this case the system will post the CPEL automatically with the next period closure run, provided the accounting period is still open and there is NO other issue preventing the document from being posted. Of course, there is always the option of immediately posting the CPEL manually once the Processing Status of the actual expense source document is Finished.

Note: Same may apply to the error 'Cannot process Customer Project Expense List because Employee Time Calendar not yet posted in accounting.'

Customer Project Expense List; CPEL; Unposted; Period Closure Run , KBA , SRD-FIN-GL , General Ledger , Problem