SAP Knowledge Base Article - Public

2745501 - How to save a report with data in Crystal Reports and in Crystal Reports for Enterprise?

Symptom

  • How to save data with the report?
  • When opening a report, it does not contain any data.
  • How to save a report with data in Crystal Reports, or in Crystal Reports for Enterprise?
      
       
  • Note: Images and data in this SAP Knowledge Base Article is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.

Environment

  • SAP Crystal Reports 2016
  • SAP Crystal Reports 2020
  • SAP Crystal Reports 2025
         
  • SAP Crystal Reports for Enterprise 4.2
  • SAP Crystal Reports for Enterprise 4.3

Reproducing the Issue

  1. In Crystal Reports for Enterprise, or in Crystal Reports, create a report of any data source.
  2. Refresh the report.
  3. Save and close the report.
  4. When opening the report again, notice the report does not contain any data.

Cause

  • The 'Save Data With Report' option was not checked.

Resolution

  • To save a report with data in Crystal Reports, and in Crystal Reports for Enterprise, check the option "Save Data With Report"
    1. In Crystal Reports, or in Crystal Reports for Enterprise designer, refresh the report.
          
    2. Before saving the report, go under the menu "File", and ensure the option "Save Data With Report" is checked.  

      savedatawithreport.png       
         
    3. Save the report.
                  
      When saving a report, it generates a file with the extension .rpt   
      The report file will contain the report design, as well as the data when the option "Save Data With Report" is checked.

Keywords

crystal; CR4E; report; save; data; BI, CR for Enterprise, CRFE , KBA , BI-RA-CRE , Crystal Reports for Enterprise , BI-RA-CR , Crystal Reports designer or Business View Manager , How To

Product

SAP Crystal Reports 2016 ; SAP Crystal Reports 2020 ; SAP Crystal Reports 2025