2749955 - Payment Run Warning - All Proposals postponed. Total Payment Proposed Exceeds Account Balance

When you open the Application Log of the Payment Run ID XX, you can see the following error message: 'All proposals postponed; total payment proposed exceeds account balance' (XX represents the Payment run ID).

SAP Business ByDesign

1. Go to the Receivables work center.
2. Select the Payment Runs view.
3. Search for Run ID XX.
4. Under Execution Details open the Application Log ID YY.
5. Select the Results tab.
6. Under the Description view, you notice a row displaying the Message: 'Payer ABC: payment strategy 01; 0 grace days' (ABC represents the Accounts ID).
7. Expand the Message and you notice warning message: 'All proposals postponed; total payment proposed exceeds account balance'.

This warning is a result of the overall account balance check (both payables and receivables). It indicates that the overall proposed payment amount is not required. This check considers all created payment proposals regardless of currency and payment details. The most common reasons for this warning message are:

• On account payments are not considered by the payment run (unless you specify that they should be when you create the run).These items are, however, still open and therefore visible in the balance.
• Items that are locked by a clearing process, such as when a clearing is still in approval, are not selected by the payment run. These items are, however, still open and therefore visible in the balance.
• The payment run does not perform payables and receivables netting, but the balance check considers both. Therefore, if the business partner is both, customer as well as supplier, payment proposals may be postponed due to open items of the other account type.

Note that down payments are not considered by the balance check.

What you can do:

Ignore the balance check warning and execute the Payment anyway by choosing Reset Postpone:

1. Go to Receivables/Payables Work Center.
2. Open the Payment Run view.
3. Select the row with the Run ID XX.
4. Under Execution Details show All Logs.
5. Select the respective Execution ID.
6. Click View Payment Proposals button.
7. Select the row containing the relevant Payment in status Postponed.
8. Click Actions button.
9. Choose the option Reset Postpone.
10. Trigger the Payment by pressing Execute Proposal.

Void the Individual Payment Proposal:

1. Go to Receivables/Payments Work Center.
2. Open the Payment Run view.
3. Select the row with the Run ID XX.
4. Under Execution Details show All Logs.
5. Select the respective Execution ID.
6. Click View Payment Proposals button.
7. Select the row containing the relevant Payment in status Postponed.
8. Click Void Proposal button.

Edit the proposal to Add or Remove items:

1. Go to Receivables/Payments Work Center.
2. Open the Payment Run view.
3. Select the row with the Run ID XX.
4. Under Execution Details show All Logs.
5. Select the respective Execution ID.
6. Click View Payment Proposals button.
7. Select the row with the relevant payment is status In Preparation.
8. Click Edit Proposal.
9. Now, you can add or remove the items.

Ideally, however, you should maintain accounts on a regular basis to keep the number of balance check warnings to a minimum.

Help Document: Messages in the Payment Run Application Log.

Receivables, Payables, Payment Run, Payment Proposal, Warning Message, Error, Postponed, Proposal Postponed, Account Payments, Payment Strategy, Clearing Process, Open Items. , KBA , SRD-FIN-ACR , Receivables , How To