SAP Knowledge Base Article - Public

2770050 - Purchase Order Is Going Into Approval Again After Adding An Item


You have approved a purchase order and after that you add another item to the purchase order.
You have scoped the approval process for purchase orders at item level and expect just the item to go for approval.
Instead of just the item going into approval, the whole purchase order is going into approval again on header level.


SAP Business ByDesign

Reproducing the Issue

  1. Go to the work center Purchase Requests and Orders.
  2. Go to the view Purchase Orders.
  3. Search for a purchase order that has already been approved and click Edit.
  4. Go to the tab Items and add an item.
  5. Click Send Update.

Now the purchase order is submitted for approval on header level again even though you would expect only the new item to go into approval.


In the business configuration the questions "Do you want to use an approval process for purchase orders at item level?" and "Do you want to use the header re-approval process for purchase orders?" are connected.

If you scope the approval process for purchase orders at item level, the header re-approval process will be scoped automatically.


This is a standard system behavior as designed. It is not possible to select the approval process at item level without the header re-approval process.


purchase order, approval, header level, item level, reapproval, , KBA , SRD-SRM-PRO , Purchase Requests and Orders , Problem


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