2789153 - How to Schedule Change Audit Report and Access It

• You can now schedule the generation of change audit reports.
• You can define the type of audit report you want to schedule, the frequency of report generation, and where you want the completed report to be made available - in your SFTP folder or on the Change Audit page.

"Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental."

SAP SuccessFactors HCM Suite

1. Pre-requisites
2. How to Schedule Change Audit Reports
3. How to Schedule Reports in Source File Transfer Protocol 

 1. Pre-requisites

Permission required:

• You have both View Read and Change Audit Configuration and Edit Read and Change Audit Configuration permission.
• Ensure Change Audit is enabled (Check the step 2)

Step 1 How to add the required permissions: 

1. Admin Center
2. Manage Permission Roles
3. Select the permission 
4. Edit
5. Under the Administrator Permissions section
6. Select Generate Change Audit Report (Permission to grant access to change audit report generation page) 
7. Next > Save

Note: The 2 permissions listed below should be enabled to view and edit the configuration.

• View Read Change Audit Configuration (Permission to view status of the change audit settings)
• Edit Read and Change Audit Configuration (Permission to enable and disable change audit settings)

Step 2 How to Ensure Change Audit is enabled:

1. Admin Center
2.  Manage Audit Configuration
3.  Turn ON Change Audit (Personal Data Audit and Configuration and Business Data) > Save

2. How to Schedule Change Audit Reports

Note: For demo purposes, steps have been reported for generating one generic report and the same steps need to be followed for other reports as well. 

Please follow the below steps to schedule and generate the change audit reports:

1. Go to Admin Center > Change Audit Reports

2. Select one of the options to create a report (Create Personal Data Report, Create Configuration Data Report or Create Business Data Report)

3. Select one of the reports under the option selected (for our example, we will use Create Configuration Data Report > Role Based Permissions)

4. Enter the time range (from 2H 2024 release on, maximum of 31 days per report submission instead of 30 days) and respect the audit data availability 72 hours after the change; Time Range end needs to respect 72 hours

   • For recurrent reports, the dates you select on Time Range apply to the first occurrence of the report only and in each recurrence, the dates will be adjusted accordingly.

   • For example, if you set up Time Range as April 1 to April 7 with a weekly recurrence starting on April 15, the second occurrence will run on April 22nd with time range April 8th to April 14th, and so on.
   • Note: You can also save General Audit Reports to your SFTP servers in the same manner. See more information on the Help guide: Setting Up SFTP Server for General Audit Reports 

5. Submit the report and you can download it from the Access Reports section

   • Note: the user can only download its own reports created.
     Downloading a Change Audit Report | SAP Help Portal

6. For Recurrence, select the ON button for the Recurrence field
   • The exact dates you select as on time range apply to the first occurrence of the report only. In each recurrence, the dates will be adjusted accordingly.
   • For example, if you set up Time Range as April 1 to April 7 with a weekly recurrence starting on April 15, the second occurrence will run on April 22nd with time range April 8th to April 14th, and so on.
   • 
   • Use the Recurrence switch to set up a recurring schedule:

• • No means that there’s no recurrence and we try to generate the report as soon as you submit it. No is the default setting.
  • Yes means that you want to the report to be generated on a recurring schedule that you define.

1. Once you turn ON the Recurrence, fill in the details for Destination and Report Occurrence:

• Destination:

1. • For Schedule Name: Enter the Report Name per your requirement
   • For Method: Select Offline/Secure File Transfer Protocol (SFTP). If you select offline, the report is available on the Change Audit Reports page (Access Reports tab).

• Report Occurrence:
  • Recurring Pattern: Select Daily/Weekly/Monthly/Yearly. If you select weekly, you can select days like Sunday, Monday...
  • Enter the Start and End date along with time.

• Click on Submit and access reports in the Access Reports Section.

 3. How to Schedule Reports in Source File Transfer Protocol

1. Select Method of report as SFTP (at Step 4)
2. Enter the host address of SFTP and port number should be 22. You can find SFTP Public IP Addresses and URLs for Data Centres in this KBA: 2250792 - SFTP Public IP Addresses and URL's for Data Centres
3. Enter the FTP login and Password. Perform the test connection and permission to check the FTP login is successful. For Change Audit report scheduler, only the Basic authentication option is available at present.
4. Enter the File Path (Folder in SFTP where audit reports need to be generated) Please ensure the file starting with  "/"  Example : /incoming/filename  (If the file path is not given correctly, the schedule job will fail)
5. Select the Recurring Pattern > Enter Start and End time > Submit 
   
   
   
   
   
6. You can view schedules under View Schedules
   
   
7. You can also check the report status by clicking on the status icon or delete the schedules by clicking on the Trash icon.

• Help Guide: Enhancements to Change Audit and Read Audit
• Help Guide: Creating a Change Audit Report
• Help Guide: Setting Up SFTP Server for General Audit Reports 
• KBA: 3554375 - "The SFTP connection failed" error occurs when scheduling Change Audit Report

CRF-17444, Change Audit, Scheduled Audit Reports, download change audit report, PLA-45420 , recurring sftp failed , KBA , LOD-SF-PLT-AUDR , Request Audit Report (Not Change Audit) , How To