2789153 - How to Schedule Change Audit Report and Access It

• Scheduling the generation of change audit reports is available within SuccessFactors instance.

• Create a change audit report to track changes in your system, such as changes to personal data or configuration settings.

• Type of audit report to be scheduled, frequency of report generation and selecting where the completed report should be made available (in SFTP folder or on the Change Audit page) are some of the options available to select.

"Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental."

SAP SuccessFactors HCM Suite

 1. Pre-requisites

1.1. Permission required:

• User has all: View Read and Change Audit Configuration; Edit Read and Change Audit Configuration and Generate Change Audit Reports permission.
• Note: If the plan is to set up a recurring schedule that saves reports to SFTP, the technical details are required to set up the connection. If the plan is to use file encryption, PGP public key on the PGP Key Management page has to be already imported.

1.2. Change Audit is enabled:

• Change Audit (Personal Data Audit and Configuration and Business Data) has to be turned ON in Admin Center > Manage Audit Configuration

2. How to Schedule Change Audit Reports

Notes:

• For demo purposes, steps have been reported for generating one generic report and the same steps need to be followed for other reports as well.
• Change Audit data generated in the first day is only available after 8 am the next day in UTC. Depending on the time when the Change Audit data is generated, it’s only available in 8 to 32 hours.

1. Go to Admin Center > Change Audit Reports

2. Select one of the options to create a report (Create Personal Data Report, Create Configuration Data Report or Create Business Data Report)

3. Select one of the reports under the option selected, (Create Configuration Data Report > Role Based Permission will be the one exemplified in this KBA).

4. Enter the time range. Note: Up to a maximum of 31 days is the current time range supported by the feature. The schedule that set here is based on user's browser time zone.

5. Report Occurrence (Recurrence Toggle has to be turned ON):

   1. Recurring Pattern: Select Daily/Weekly/Monthly/Yearly. If you select weekly, you can select days like Sunday, Monday...

   2. Enter the Start and End date along with time.

      • For recurrent reports, the dates selected as the time range apply to the first occurrence of the report only. With each recurrence, the dates are adjusted accordingly.

      • For example, for an initial time range of April 1 to April 7 with a monthly recurrence starting on April 15, the first occurrence of the report on April 15 includes changes between April 1 and April 7, the second occurrence on May 15 includes changes between May 1 and May 7, and so on.

6. Destination:
   1. • For Schedule Name: Enter the Report Name per your requirement
      • For Method: Select Offline/Secure File Transfer Protocol (SFTP). If you select offline, the report is available on the Change Audit Reports page (Access Reports tab).
      • Note: Change Audit Reports can also be saved in the SFTP servers. See more information on the Help Portal - Setting Up SFTP Server for General Audit Reports

7. Submit the report

   • Notes:

     If no recurring schedule was chosen, the report generation job is scheduled immediately. It may take some time to prepare - just a few minutes, but, if there’s a lot of data, it can take longer. User will receive an email notification when the report is complete (or if it has failed).

     If recurring schedule was chosen, the first report is generated on the exact date and time configured in the recurrence pattern, following the start date. Each subsequent report is generated on the configured day, at the configured time, but on the dates are adjusted accordingly.

     
8. Scheduled Reports stay on View Schedules tab
9. You can also check the report status by clicking on the status icon or delete the schedules by clicking on the Trash icon.

10. Results can be downloaded in the Access Reports tab

    • Note: the user can only download its own reports created. See more in Help Portal - Downloading a Change Audit Report

 3. How to Schedule Reports in Source File Transfer Protocol

1. Select Method of report as SFTP
2. Enter the host address of SFTP and port number should be 22. You can find SFTP Public IP Addresses and URLs for Data Centres in this KBA: 2250792 - SFTP Public IP Addresses and URL's for Data Centres
3. Enter the FTP login and Password. Perform the test connection and permission to check the FTP login is successful. For Change Audit report scheduler, only the Basic authentication option is available at present.
4. Enter the File Path (Folder in SFTP where audit reports need to be generated) Please ensure the file starting with  "/"  Example : /incoming/filename  (If the file path is not given correctly, the schedule job will fail)
5. Select the Recurring Pattern > Enter Start and End time > Submit 
   
   

• Help Portal - Creating a Change Audit Report
• Help Portal - Interpreting a Change Audit Report
• Help Portal - Setting Up SFTP Server for General Audit Reports 
• KBA 3554375 - "The SFTP connection failed" error occurs when scheduling Change Audit Report

CRF-17444, Change Audit, Scheduled Audit Reports, download change audit report, PLA-45420 , recurring sftp failed , KBA , LOD-SF-PLT-CHA , Change Audit , How To