SAP Knowledge Base Article - Public

2791198 - How to Restrict who Appears in User Field in Generate Document Tool


  •  Is it possible to limit who a person can search for in the user field in generate document?
  •  Manager can only search name of employees under his/her organization.


"Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.“


 Employee Central - Document Generation

Reproducing the Issue

1. Admin Centre or Action Search

2. Search for Generate Document

3. Search for a user and it is populates all users in the system in the dropdown


This is expected system behaviour. It is not possible to restrict who appears in this field.

 Permissions in this tool only apply once you hit generate and email or download, meaning it is not possible before to limit the dropdown.


If this is a feature that you need in the product, you will need to open up an enhancement request for this.

 You can fo so by following this KBA.


Document Generation, Generate Document, User Field, Limit, Restrict Users, Restrict Document Generation , KBA , LOD-SF-EC-DOC , Document Generation , Problem


SAP SuccessFactors Employee Central all versions