2801192 - Check rules for populating Check Remittance or payment advice

Symptom

In check form no check remittance for payment method generated via App Manage Automatic Payments (App ID F0770)

Overflow issues:

Chek form got from bank with check number: 1 check number in one paper
After payment run, check (each payment) should be generated in system.
The check number in sytem and check form paper form bank is the 1:1 relationship.
When OM Check printing, the following will raise the overflow issue:

All invoices need to be printed in check form.

The first page (Check number 0001) cannot include all invoice information, so the rest of invoice information should be printed in next page (e.g second page: Check number 0002).

When physical printing, there is different check number between second page and system

When next check printing, the check information with check number 0002 should be printed in physical check form with check number 0003

"Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental."

Environment

Financial Accounting (FI)
SAP S/4HANA Cloud Public Edition
SAP Fiori

Reproducing the Issue

Execute Automatic payment in app Manage Automatic Payments
Generate Payment
For Payment Processed Review Payments

Cause

List the invoices that were paid in a payment run in a check form or in a payment advice. If the invoices are listed in a payment advice, they will not be listed in the check form.

Resolution

You configure whether to list the invoices paid in a payment run in a check form or in a payment advice.

To configure where to list the invoices paid in a payment run in a check form or a payment advice, use Manage Your Solution -> Configure Your Solution -> Application Area: Finance, Sub Application Area: Accounts Payable, Item Name: Automatic Payments, Configuration step: Set Up Payment Methods per Company Code for Payment Transactions (SSCUI 101044)

Test Examples:

Example 1:

Customizing: Set Up Payment Methods per Company Code for Payment Transactions (SSCUI 101044)

Note to Payee Line Items on the form = None

Payment advice output according to no. of lines = Always Payt. Adv

App Manage Automatic Payments -> Payment Document Number -> Display Related Check Info

App Manage Outgoing Checks -> Output -> Display Document

When printing checks the remittance details do not appear

In App Manage Automatic Payments -> Output Items -> Payment Advice -> Display

Payment Advice for Channel Printout, Email provided.

Example 2.1: Payment Created with 2 invoices with Item Text * in both

Set the max number of invoice in each payment (restricted to)

Choose 'Pymt adv after … lines'

Purpose: the payment advice should be generated automatically if the invoice number is larger than max number.

Print behavior: Print payment advice, Print check without invoice list.

Customizing: Set Up Payment Methods per Company Code for Payment Transactions (SSCUI 101044)

Note to Payee Line Items on the form = restricted to: 2
Payment advice output according to no. of lines = Pymt adv after..lines
Do Not Consider Item Text = not selected (If the invoice is not initial, the invoice number and invoice item text should be summed to be compared to max number. If the option is chosen, the item text is ignored)

App Manage Automatic Payments -> Payment Document Number -> Display Related Check Info

App Manage Outgoing Checks -> Output -> Display Document

When printing checks the remittance details do not appear

In App Manage Automatic Payments -> Output Items -> Payment Advice -> Display

In this case the Item Text with * is taken into consideration in the count of lines in the check form.

Payment Advice for Channel Print and Email present amounst ouput items

Summary:

Taking into consideration the text Items with *

For example setting of restricted to 2 and Payment adv. after ... Lines results in following behaviour

If the number of invoice is equal 1 (1 invoice + Item Text for the 1 invoice = 2), the check form is generated with all detail invoice information. No Payment Advice for Print or Email

If the number of invoice is greater than 1 (i.e. greater than 1 invoice + 1 invoice with Text Information), the check form without detail invoice information is generated. And the payment advice is generated automatically at the same time for print and email. All invoice information is displayed in payment advice.

Example 2.2 Payment Created for 2 invoices with Item Text without * in both, likewise same behaviour without item text for Supplier Line Item(s)

Same Settings as in 2.1 Customizing: Set Up Payment Methods per Company Code for Payment Transactions (SSCUI 101044)

Manage Automatic Payments -> Payment Document Number -> Display Related Check Info

Manage Outgoing Checks -> Output -> Display Document

Remittence information appears

In Manage Automatic Payments -> Output Items -> Payment Advice -> Display

In this case the Item Text is not taken into consideration in the count of lines as although there is item text in supplier invoices, there is no * before Item Text. Therefore the item text does not appear for supplier lines in payment program.

No Payment Advice for Print or Email

Summary:

Taking into consideration the text Items without *

For example setting of restricted to 2 and Payment adv. after ... Lines results in following behaviour

If the number of invoice is less or equal 2, the check form is generated with all detail invoice information. No Payment Advice for Print or Email

If the number of invoice is greater than 2, the check form without detail invoice information is generated. And the payment advice is generated automatically at the same time for print and email. All invoice information is displayed in payment advice.

Example 2.3. Payment Created for 2 invoices with Item Text * in both

Set the max number of invoice in each payment (restricted to)
Choose 'Do Not Consider item Text'.

Purpose: if the invoice is not initial, the invoice number & invoice item text should be summed to be compared the max number. If we choose this option, the item text should be ignored.

Customizing: Set Up Payment Methods per Company Code for Payment Transactions (SSCUI 101044)

Note to Payee Line Items on the form = restricted to: 2

Payment advice output according to no. of lines = Pymt adv after..lines

Do Not Consider Item Text = selected

Summary:

Like results to Example 2.2

Example 2.3. Payment Created for 3 invoices

Set the max number of invoice in each payment (restricted to)
Choose ‘NoPytAdv’ & ‘Distribute items, … lines per pymt’

Purpose:

No Payment Advice is generated anytime
The payment should be split into several payments if the invoice number is larger than max number.
The invoice number is smaller than the max number

Customizing: Set Up Payment Methods per Company Code for Payment Transactions (SSCUI 101044)

Note to Payee Line Items on the form = restricted to: 2
Do Not Consider Item Text = selected
Payment advice output according to no. of lines = Pymt adv after..lines
No.pyt.adv
Distribute Items, .. lines per pymt

Manage Automatic Payments -> Payment Document Number

2 Payments created, the first 2 invoices. The second with 1 invoice

DisplayRelated Check Info

Manage Outgoing Checks -> Output -> Display Document

Remittence information appears

In Manage Automatic Payments -> Output Items -> Payment Advice -> Display

No Payment Advice for Print or Email

Summary

No payment advice note is created for channel Print and Email.

The payment is split into several payments if the invoice number is greater than the max number

Example 3

Customizing: Set Up Payment Methods per Company Code for Payment Transactions (SSCUI 101044)

Note to Payee Line Items on the form = as many as required

Payment advice output according to no. of lines = Always Payt.Adv

Manage Automatic Payments -> Payment Document Number -> Display Related Check Info

Keywords

KBA , FI-FIO-AP-PAY-2CL , Payment Apps (Public Cloud) , FI-AP-AP-B , Payment Progam / Payment transfer (DE, JP, US) , FI-BL-PT-FO , payment forms , FI-FIO-AP-2CL , Fiori UI for Accounts Payable (Public Cloud) , FI-FIO-AP-PAY , Payment Apps , How To

Product

SAP S/4HANA Cloud Public Edition all versions