2802060 - Costs Without Assignment to a Sales Order Exists for Project

In revenue recognition run you get the error message "Costs without assignment to a sales order exists for project ABC" (ABC is the Project ID).

SAP Business ByDesign

1. Go to the Cost and Revenue work center.
2. Go to the Revenue Recognition subview in the Periodic Tasks view.
3. Search for Revenue Recognition run YYYY-MM-NNNNNNNN (YYYY-MM-NNNNNNNN is the revenue recognition run ID) and select it.
4. The Status is Finished and the processing status is Warning.
5. Click View.
6. Navigate to the Messages tab.

The message is  "Costs without assignment to a sales order exists for project ABC".

You check if there are any costs without assignments as below:

1. Go to the Project Management work center.
2. Go to the Not Invoiced Time and Expenses subview in the Invoice Preparation view.
3. Select All Customer Projects with Unassigned Expenses.
4. Filter for project ABC.

There are no invoices.

1. Go to the General Ledger work center.
2. Go to the Source Documents subview in the Closing Cockpit view.

There are no unposted source documents related to the Project.

If there are no costs without assignment there are many reason for this error.

One of them is due to unposted Receipt Cancellation of a Goods and Services Receipt.

You can check this as follows:

1. Go to the Cost and Revenue work center.
2. Go to the List subview in the Reports view.
3. Search and select Sales Accrual Report.
4. Run the Report for Project ABC.
5. In the Row Fields bring in the fields G/L-Account and G/L-Account Origin and remove the fields country and region.
6. There is a differed cost of NNN,NN Euro (NNN,NN is the amount) in G/L Account (Origin) PQR (PQR is the G/L Account (Origin) ID).
7. Filter for the G/L Account (Origin) PQR.
8. Now in the Row Fields bring in the Field Project task.
9. The Project task ABC-AA (ABC-AA is the project task ID) has the amount NNN,NN Euro which is not cleared.
10. Filter for Project task ABC-AA.
11. In the Row Fields bring in the Field Accounting Period/Year.
12. The Period 0PP/YYYY (0PP/YYYY is the period) has the amount NNN,NN Euro which is not cleared.
13. Filter for Period 0PP/YYYY.
14. In the Row Fields bring in the Field Associated Source Document Type.
15. Bring in the Field Associated Source Document ID.

The Associated Source Document Type is Goods and Service Receipt and the Associated Source Document ID is RRRR (RRRR is the Source Document ID).

1. On the top right hand side near the information Icon, click on the Configure Icon of the report.
2. Click Add Fields.
3. Search for Journal Entry Type.
4. Check the Journal Entry Type to be displayed in Report.
5. Click Ok.

There are is an External Service Confirmation for the amount NNN,NN Euro and there is also no reversal for the same.

1. Go to the Goods and Services Receipt work center.
2. Go to the Show by Documents subview in Receipts and Returns view.
3. Search and select Document RRRR.
4. For the Receipt RRRR a cancellation has been requested and the Receipt Cancellation SSSS (SSSS is the Receipt Cancellation ID) has been created.
5. The Receipt SSSS is in status In Preparation.
6. Click Edit, then Check.

There are two error messages:

"Posting of GSA not possible; posting on DD.MM.YYYY blocked in financial accounting".

"Status of project task ABC-AA  not 'Started' or 'Released'."

In order to solve the issue, post the GSR.

2019925 Costs Without Assignment To A Sales Order Exists For Project In Revenue Recognition

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