SAP Knowledge Base Article - Public

2818683 - Error "Time Recording Profile ZXX not valid" Occurrs When Completing the Time Data for an Employee or New Hire


When completing the time data for an employee or newly hired employee, you receive the error:

"Time Recording Profile ZXX not valid" (where ZXX represents the time recording profile ID)


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Reproducing the Issue

When hiring a new employee:

  1. Create an employee via Personnel Administration regular task.
  2. Go to the Personnel Administration work center.
  3. Enter the Employees view.
  4. Search and open the newly created employee.
  5. At the top of the screen, click the message to complete the time data of the employee.
  6. On the first step, select a Time Recording Profile.

Here the error appears.

For an employee who has already been hired:

  1. Go to Time Administration work center.
  2. Select work view.
  3. Select task Complete Time Data (Hire) for X (where X represents the employee ID).
  4. In the new screen: select ZXX from Time Recording Profile dropdown list.
  5. Click Next.

Here the error appears.


Cause 1: If the error occurs when hiring a new employee:

The Time Recording Profile selected is an international profile, which is not applicable for any of the below countries/regions:

  1. AT
  2. AU
  3. BE
  4. CA
  5. CH
  6. CN
  7. DE
  8. DK
  9. ES
  10. FR
  11. GB
  12. IN
  13. IT
  14. JP
  15. MX
  16. NL
  17. NZ
  18. US
  19. ZA

The international Time Recording Profiles can be checked by following the below steps:

  1. Go to the Business Configuration work center.
  2. Enter the Overview view.
  3. Search for activity Time Types - International.
  4. Enter the sub-acvitity Maintain Time Recording Profiles.

Cause 2: If the error occurs for an employee who has already been hired:

The issue is due to the mismatch of Time Recording Profile and the employee's country.


Solution for cause 1: The system works as expected.

Solution for cause 2: Please use a time recording profile that is defined under the employee's country.

It is worth noting that the country considered for the time recording profile validation is the one selected at the time of the employee hiring.

For example, if you hire the employee through the regular task for country Germany, only Germany time recording profiles can be selected. This applies even if you select the nationality and the address of the employee as a different country.


Time Types, Exception, Positive, Time Model, Time File , KBA , SRD-HR-TLM , Time and Labour Management , How To


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