SAP Knowledge Base Article - Public

2821839 - Employee Is Terminated but Their User Is Still Valid in SAP S/4HANA Cloud

Symptom

In SAP S/4HANA Cloud systems, an employee is terminated but the user associated with this employee is still valid. This behavior occurs, for example, when a terminated employee is replicated from SAP SuccessFactors. You need to prevent this from happening since it could cause security risks.

Environment

SAP S/4HANA Cloud

Cause

This behavior is not an issue. Customers asked to be able to keep the users of terminated employees active in the system so we fulfilled their request.

Resolution

If you need to change this behavior, several options are available. To limit the validity of a user and to change the date of "Valid to" field:

  • Set the lock indicator for the user with the SAP Fiori app "Maintain Business Users".
  • Delete the user in Fiori App "Maintain Business Users".
  • Change the validity of the user manually.
  • Remove all roles from the user via SAP IAG.
  • Change the value of this field via the integration scenario SAP_COM_0093 from an external corporate IDP.

Choose one of the options listed above to change the user validity so that the user is longer active.

See Also

KBA 2772518 - Employees terminated in Employee Central are not visible in S/4HANA Cloud after employee master data replication.

Keywords

inactive employee, terminated, s/4hana cloud, user validity , KBA , CA-WFD-INT , Integration issues WorkForce Domain , CA-HR-S4 , Cross-Application HCM Objects in S/4HANA , Problem

Product

SAP S/4HANA Cloud all versions