2826854 - Expense Reports: Company Specific Reimbursement Rates

You want to use Company Specific Mileage Rate/ Per Diem Rate instead of the statutory rates provided by SAP.

You have maintained the Company Specific Mileage Rate/ Per Diem Rate in Business Configuration.

When you create an Expense Report the Mileage Rates/ Per Diem Rates derived are statutory rates instead of the Company Specific rates.

SAP Business ByDesign

1. Go to the Travel and Expenses work center.
2. Click Create New Expense Report.
3. Enter all the necessary details.
4. Click Next until Review tab.
5. The Reimbursement rate displayed is derived from the Statutory Rates.

You have maintained an Expense Reimbursement Group for the Company Specific Rate.

1. Go to the Business Configuration work center.
2. Go to the Overview view.
3. Search for Mileage Rates/ Per Diem Rates activity.
4. Click Change Immediately.
5. Select Edit mileage reimbursement rates/ Edit per diem rates for meals.
6. Here you have maintained the Company-Specific Rates.
7. You have also maintained an Expense Reimbursement Group.

If you maintain an Expense Reimbursement Group for the Company Specific Rate, you need to also maintain this Expense Reimbursement Group for the Employee in Expense Arrangement.

If you want Company Specific Rates applied to all employees then you should not maintain an Expense Reimbursement Group.

• If you want Company Specific Rates applied to all employees then you should not maintain an Expense Reimbursement Group.

You can delete the current Company Specific Rates and create new rows with no Expense Reimbursement Group.

1. Go to Business Configuration work center.
2. Search for Mileage Rates - Netherlands activity.
3. Select Edit mileage reimbursement rates.
4. Click Add Row or click Copy and copy the necessary Mileage/ Per diem Rate and remove the Expense Reimbursement Group.
5. Delete the row with the Expense Reimbursement Group.
6. Click Save.

The Company Specific Rates will be applied to all employees.

• If you want to apply the Company Specific Rates to only one employee:

1. Go to the Travel and Expenses work center.
2. Go to the Expense Arrangements view.
3. Select the Employee.
4. Click Edit.
5. Under Expense Reimbursement Group, select the correct group from the drop-down menu (Mileage/ Per diem Rates).

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