2826854 - Expense Reports: Company Specific Reimbursement Rates

Company Specific Mileage Rate/Per Diem Rate is required instead of the statutory rates provided by SAP.

Company Specific Mileage Rate/Per Diem Rate is maintained in Business Configuration.

When an Expense Report is created, the Mileage Rates/Per Diem Rates derived are statutory rates instead of the Company Specific rates.

SAP Business ByDesign

1. Go to the Travel and Expenses work center.
2. Click Create New Expense Report.
3. Enter all the necessary details.
4. Click Next until Review tab.
5. The Reimbursement rate displayed is derived from the Statutory Rates.

Expense Reimbursement Group is maintained for the Company Specific Rate. 

1. Go to the Business Configuration work center.
2. Go to the Overview view.
3. Search for Mileage Rates/ Per Diem Rates activity.
4. Click Change Immediately.
5. Select Edit mileage reimbursement rates/ Edit per diem rates for meals.
6. Here you have maintained the Company-Specific Rates.
7. You have also maintained an Expense Reimbursement Group.

If an Expense Reimbursement Group is maintained for the Company Specific Rate, the same Expense Reimbursement Group must also be maintained for the Employee in Expense Arrangement. 

• If Company Specific Rates are required for all employees, an Expense Reimbursement Group should not be maintained.

The current Company Specific Rates can be deleted and new rows can be created without an Expense Reimbursement Group.

1. Go to Business Configuration work center.
2. Search for Mileage Rates - Netherlands activity.
3. Select Edit mileage reimbursement rates.
4. Click Add Row or click Copy and copy the necessary Mileage/ Per diem Rate and remove the Expense Reimbursement Group.
5. Delete the row with the Expense Reimbursement Group.
6. Click Save.

The Company Specific Rates will be applied to all employees.

• If Company Specific Rates are required for only one employee:

1. Go to the Travel and Expenses work center.
2. Go to the Expense Arrangements view.
3. Select the Employee.
4. Click Edit.
5. Under Expense Reimbursement Group, select the correct group from the drop-down menu (Mileage/ Per diem Rates).

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