2827300 - Data Anonymization feature in Instance Refresh - SuccessFactors

• What are the data anonymization options for Instance Refresh Tool?
• Is that possible to anonymize data in the instance refresh?
• Which module's related data can I anonymize during the refresh?
• Instance Refresh Tool & Data Anonymization capabilities;
• How to enable Selective Data Anonymization [TLS-21925]?

** Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental **

 SAP SuccessFactors HXM Suite

You can now mask personally identifiable fields for the following modules/features when performing refreshes using Instance Refresh Tool:

• Recruiting Management
• Employee Central
• User Management
• Onboarding 2.0

IMPORTANT NOTES:

• This Feature is now available by default using the Instance refresh Tool.
• Please note that not all fields are considered for Data Anonymization, the mapping of Field Label vs. Field ID can be found on Instance Refresh Data Anonymization Fields, with a complete list. 
• Please notice that once the Data Anonymization is done, there is not way to undo it.
• The Selective Data Anonymization feature will be unavailable between the 1H 2023 preview and production release (Preview: April 28, 2023 | Production: June 2, 2023). Data Anonymization for all fields can still be performed during this period. 

 Prerequisites: 

Instance Refresh Tool enabled and with its access properly granted to the user as per Configuring Permissions for Instance Refresh | SAP Help Portal

How do I use the Data Anonymization from the instance refresh tool?

You will see an option when scheduling the refresh via the tool called "Anonymize Rest of the Sensitive Fields" as shown in the screen shot below:

 What fields in Recruiting Modules,  Employee Central and User Management are anonymized?

See full list of Generic Field Names which are masked as part of the Data Anonymization for Instance Refresh see Instance Refresh Data Anonymization Fields. 

Note: As of b2205 release, Employee Photo Anonymization is now possible using the Instance Refresh Tool - Employee Photo Anonymization Using the Instance Refresh Tool. Also, currently performance forms are not part of the data anonymization.

When can we expect more fields for data anonymization to be added?

Additional data anonymization fields will be added in a future road map - updates will be shared via Roadmap and SAP Help document Instance Refresh Data Anonymization Fields as details become available.

Is it possible to select which fields will be anonymized? Any details on Selective Data Anonymization?

By default all fields mentioned in the Instance Refresh Data Anonymization Fields will be anonymized during the Data Anonymization process.

Since 2H 2022 release, 'Selective Data Anonymization' has been introduced. Feature ID TLS-21925, refer-> Selective Anonymization of Data in Instance Refresh
This is supported in Instance Refresh Tool only, not in Manual Refresh.

Note: Anonymized data will depend on fields set to 'Yes' in template downloaded during the refresh. In case you notice a field was not anonymized, please review the file uploaded to understadn whether or not the field was selected to anonymize.

Does Manual Refresh support Data Anonymization?

Yes, Data Anonymization is now supported for manual refresh. Please mention the request in the Manual refresh form while raising the refresh ticket.

Selective Data Anonymization is not supported for manual refresh. All supported fields will be anonymized if Data Anonymization is required.

Can we use automation to randomize values for generic fields, rather than relying on deterministic anonymization, fixed value, Null value or other static options?

This request cannot be processed, as the system only handles anonymization.

Does deterministic anonymization means for example all user with the same place of birth e.g. London will anonymized with same value 12ERT ?

Deterministic does not mean we use fixed values for a pattern like using 12ERT for city LONDON. The value is deterministic in nature and will be randomized for each user.

2791468 - Instance Refresh Tool for BizX & LMS | Must-Know Guide & FAQ

Data Anonymization for Recruiting, Management, Data, Anonymization, Instance, Refresh, Masking, Data, anonymization, mask, personally, identifiable, fields, Enable Data Anonymization for Instance Refresh,Selective Data Anonymization,Selective,Data,Anonymization,Anonymisation,Selective Data Anonymisation , KBA , LOD-SF-PLT-IRT , Instance Refresh Tool , LOD-SF-RCM , Recruiting Management , LOD-SF-PLT-REF , Instance Refresh , How To