2830168 - Work flow rules with fields other than available in standard list

You could not find the field while creating work flow rule

SAP Business ByDesign

1. Go to Application user management work center
2. Go to work flow rules view
3. Click on new button
4. In the second step click on add group
5. In the drop down you did not find desired field

Only selected fields are currently added in the Workflow rule. You need to create extension field and map the value.

For example: You wanted to create a workflow rule that send an email when an order has been Acknowledged.

 Follow below steps  to create extension field:

1. Go to purchase request and order work center
2. Go to Purchase orders view
3. Choose all Purchase orders
4. Decide whether you want to use column "Status" value(Acknowledgement Received) or the column" PO acknowledgement status" value(Acknowledged)
5. Then using adaptation mode  create one extension field,
6. In the pop up screen where you enter details of Extension field you have one check box "Calculated", check mark it.
7. You can see new field "Calculation rule" choose either Status (Status/PurchaseOrderLifeCycleStatusCode) or PO Acknowledgment Status (Status/PurchaseOrderConfirmationStatusCode) as per the decision made earlier and save it
8. Later click on save button in the adaptation screen and then publish the changes on adaptation screen.

 Then

1. Go to Application user management work center
2. Go to work flow rules view
3. Click on new button
4. In the second step click on add group
5. In the drop down you can see the extension field

 Note: Ensure that extension field is appearing in the document for which you are creating work flow rule.

extension field not appearing , KBA , SRD-CC-BTM , Business Task Management , AP-POP-PO , Purchase Order , AP-SIP , Supplier Invoice Processing , Problem