SAP Knowledge Base Article - Public

2831586 - ERS Invoice Not Posted Due to Error Message: "Party of role responsible employee missing"


The supplier invoice created by ERS run is not automatically posted due to exception:

Party of role responsible employee missing.


SAP Business ByDesign

Reproducing the Issue

  1. Go to Supplier Invoicing work center, Evaluated Receipt Settlements view.
  2. Search run ABC (ABC refers to the run ID), you see the status is Error.
  3. Show log, you see the run was created by Technical User DEF (DEF refers to the technical user name). 
  4. Open the corresponding supplier invoice, go to Exception tab, you see the error message: "Party of role responsible employee missing".


There is no employee responsible for supplier invoices maintained in the system and also the ERS run is created by a non-business user.


Solution 1: Maintain the employee responsible for supplier invoices.

  1. Go to Organizational Management work center, Employee Work Distribution view.
  2. Go to Business Area: Purchasing.
  3. Define Employee Responsible for Supplier Invoices.
  4. Populate an employee in this rule based on invoicing unit( Where Invoicing unit is Bill To in Supplier invoice ).


Solution 2: Perform a dummy change to the ERS run to make a business user as the run creator.

  1. Log in a business user account.
  2. Go to Supplier Invoicing work center, Evaluated Receipt Settlements view.
  3. Find the current Evaluated Receipt Settlement Run which created by a non-business user, click Actions: Set to Obsolete. The value in Created by field changes to the current business user name.
  4. Click Actions: Undo Obsolete. The status of the ERS run changes to In Revision.
  5. Click Actions: Set to Active. The status of the ERS run changes to Active, the current business user showing as the creator.

After performing one of the solutions, you should not receiving the error message after ERS run.

Note:If you followed both solutions mentioned above then priority is given to the Solution 1 by the system to determine the employee responsible

See Also

 2368445 - How to resolve exception in supplier invoice: Party of Role Responsible Employee Missing


Party of role responsible employee missing, ERS Run, Evaluated Receipt Settlements, entry method"ERS run" , KBA , AP-SIP , Supplier Invoice Processing , How To


SAP Business ByDesign all versions