SAP Knowledge Base Article - Public

2834732 - Restrict the authorization of users to post supplier invoices

Symptom

How to disable the Post button in supplier invoice apps and restrict certain user from posting supplier invoice?

Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.

Environment

SAP S/4Hana Cloud (All Versions)

Reproducing the Issue

  1. Open the Supplier Invoices List app.
  2. Filter the invoices by status: Parked.
  3. Open a parked invoice. The Post button is active.

Role: BR_AP_ACCOUNTANT

Resolution

1. Execute App Maintain Business Roles, create a custom business role by copying standard role SAP_BR_AP_ACCOUNTANT

2. Select these threecatalogs and remove them:

    • SAP_MM_BC_INV_PROCESS_MC
    • SAP_MM_BC_INV_PROCESS_PC
    • SAP_MM_BC_INV_SCHEDULE_PC 

3. Click the Save button.

4. If the user has SAP_BR_RECEIVING_SPECIALIST role assigned, then catalog SAP_LO_BC_LFE_CRT_INTF_PC should also be removed from this role.

5. If the user has SAP_BR_AA_ACCOUNTANT role assigned, then catalog SAP_FIN_BC_AA_DOC_PROC_PC should also be removed from this role.

6. Open a parked invoice or create a new one

Post button is missing

Now the user has no authorization to post an invoice, only to save and park invoices.

Keywords

Restrict, authorisation, authorization, role, park, post, invoice , KBA , MM-FIO-IV , Fiori UI for Invoice Verification , MM-IV-LIV , Logistics Invoice Verification , MM-IV-EM , Empties Management (with active Extension EA-CP) , MM-IV-CA , G/L Clearing Account Maintenance , How To

Product

SAP S/4HANA Cloud Public Edition all versions ; SAP S/4HANA Cloud all versions