2852410 - How Option 'Down Payment Transfer' Works in Invoice Run

Symptom

You are using the invoice run function to generate invoices based on the invoice requests. You want to know what is the impact if you select or remove the selection on field 'Down Payment Transfer'.

Environment

SAP Business ByDeisgn

Reproducing the Issue

Go to the Customer Invoicing work center.
Go to the Invoice Run view.
Click New button to create a new Invoice Run, in the Invoice Properties section, there is a field Down Payment Transfer.

You want to know how this indicator works in the Invoice Run.

Cause

In the invoice run, there is an indicator called "Down Payments Transfer", depends on the Down Payment Invoice in the system, the run gives different result. See below.

Scenario 1: There are Down Payment Request(s) available for the account but not assigned to the invoice requests. When the Down Payment Transfer is ticked.

System creates invoice and does not assign any down payments to the new invoice.

Scenario 2: Down Payment Request is assigned to the invoice request. When the Down Payment Transfer is ticked, system creates invoice and transfers the down payment into the new invoice.

Scenario 3: There is Down Payment Request(s) available, but not assigned in the Invoice Request.

System will not create invoice for this invoice request, with warning message: One or more down payments exist and can be assigned. The business user can check if they wish to assign a down payment to the invoice.

Scenario 4: Down Payment Request is assigned in the Invoice Request. While the indicator is not ticked in the invoice run.

System will not create invoice with warning message: Invoice Request has assigned down payment request XYZ. (XYZ represents the ID of the down payment request)

Scenario 5: There is no available Down Payment for the account.

When using invoice run with or without ‘Down Payment Transfer’ flag, the run creates invoice from the invoice request.

	Down Payment Transfer Not Ticked	Down Payment Transfer Is Ticked
Available DPR but not assigned	Invoice Run will not create CI from CIR. message in result:One or more downpayment exist and can be assigned.	Invoice Run creates CI from CIR. but no DPR assigned in the new CI.
Available DPR and assgined	Invoice Run will not create CI from CIR. message in result:Invoice Request has assigned down payment request.	Invoice Run creates CI from CIR and DPR transfers in the new CI.
No Available DPR	Invoice Run created CI from CIR.	Invoice Run created CI from CIR.

CI = Customer Invoice

CIR = Customer Invoice Request

Resolution

You need to select the option Down Payment Transfer based on the business requirement.

Keywords

Invoice Run; Down Payment Transfer , KBA , SRD-CRM-INV , Customer Invoicing , AP-CI-CI , Customer Invoice , How To

Product

SAP Business ByDesign all versions