2856599 - Rule Scenario Base Objects Used in Alert Triggering Rules for Employee Central Data Objects - Generate Alerts for Employee Central Data

What is the new Alert Rule scenario added as part of Second Half 2019 release, and how can we configure a new Alert rule?

Base Objects Used in Alert Triggering Rules for Employee Central Data Objects

Image/Data in this KBA is from SAP internal systems, sample data or demo systems. Any resemblance to real data is purely coincidental.

Employee Cental - Alerts & Notifications

A new rule scenario, Generate Alerts for Employee Central Data(HRIS Elements), has been added to the Configure Business Rules admin tool. The base object list of this scenario has been preconfigured to list seven HRIS elements and its related model objects. Wrong configuration is prevented by enforcing IF conditions and by setting the correct SET action. Object List option and respective HRIS elements are mentioned below. See Here

Sl No	Object List Option	HRIS Element
1	Compensation Information	compInfo
2	Compensation Information Model	compInfo
3	Job Information	jobInfo
4	Job Information Model	jobInfo
5	Global Assignment	globalAssignmentInfo
6	Global Assignment Model	globalAssignmentInfo
7	Variable Compensation Payment	payComponentNonRecurring
8	Variable Compensation Payment Model	payComponentNonRecurring
9	Employment Details	employmentInfo
10	Employment Details Model	employmentInfo
11	Personal Documents Information	workPermitInfo
12	Personal Documents Information Model	workPermitInfo
13	Compensation	payComponentRecurring
14	Compensation Model	payComponentRecurring

Step by Step Method to create Alert Rule and features.

Step 1. Navigate to Configure Business Rules > Employee Central Core > Generate Employee Central Alerts

Select the base object and fill other required details and click on Continue.

Step 2.  Rule Creation.

   Major highlights

1. Parameters section is locked and it cannot be changed, earlier in basic scenario we need to pass the Alert object manually, which is now predelivered in this rule scenario.

2. Always True option is removed and there should be a valid If condition.

3. In the Set condition, only Alert object is available

Step 3. Rule assignment.

1.Once the rule is saved, on top left a Grey icon displayed indicating rule is not assigned.

2. Click on the Grey icon which opens the rule assignment window, click on "Assign Rule" button.

3. Now system indicates where this rule needs to be assigned, it indicating that this rule needs to be assigned in HRIS element jobInfo under Manage Business Configuration. Towards the right end of the window there is a button which opens the assignment page (Manage Business Configuration).

5. Once the rule is assigned, rule assignment button turns green indicating the same. Rule assignment window now highlights where this rule is assigned and what event type is used. In this case it mentioned as assigned in jobInfo with event type saveAlert.

6. Once the rule is assigned, it cannot be permanently deleted. If we try to delete this rule it will throw error message "This rule is assigned and cannot be deleted. If you want to delete it, please unassign it first."

Note: Relabelling the HRIS element will not be reflected in the object dropdown list, dropdown list names are preconfigured and cannot be changed.

FAQ - Additional Information

Q) Where can I get information on this from the Guide?

A) Guide: Employee Central Workflows: Implementation and Administration

Chapter: Avoiding Alert Created for Inactive Employees

Q) Can I use Employment Details  model  to Use current and previous value for comparison in EC Alert?

A) Not supporting because Employment Details  model is not an effective dated entity. so do not us previous value in your rule , please use Employment Details

Q) Which base object are supporting for EC Alert?

A) See below

• 2856599 - 1911 - Rule Scenario Base Objects Used in Alert Triggering Rules for Employee Central Data Objects - Generate Alerts for Employee Central Data
• For general configuration guidance, please refer to the Employee Central Workflows handbook, section for Alerts and Notifications

Q) Does EC Alert Notification  Send Email When end date or Termination Date is in The Past?

A) The alert will not be triggered for inactive records. The alert is based on active users. When a user is selected for a past date, they will be marked as inactive.

• This means that the alert system will not include inactive users when sending out alerts.
• 3518335 - EC Alert Notification Doesn't Send Email When end date or Termination Date is in The Past or Inactive User

Additional Information: Delete Old Pending Alert Flag

Guide: New Rule Setting for Deleting Unwanted Pending Alerts for Effective-Dated Entities

Using this new rule setting, you can delete unwanted pending alerts for several HRIS effective-dated entities when creating a new alert.

After a new alert is created following a data change, old pending alerts become irrelevant and are not expected to be sent. You can update your alert rules by including the new setting Delete Old Pending Alert Flag. This will delete unwanted pending alerts and prevent them from being sent for future data changes. Three HRIS effective-dated entities are supported now: job information, compensation information, and pay component recurring.

We built this new feature to protect customers from being confused or disturbed by unwanted alerts and to save them from having to delete such alerts manually

• 3400528 - How To Create probation-period-end-date Alert Rule

• 3530345 - Alert not generated when having multiple records on the same event date

• 2697132 - EC Alerts: How to correct stored Alert after the Business Rule has been changed
• 2677124 - EC Alerts: System Logic for when a saveAlert Rule is Removed or Changed
•  2667012 - Employment Details vs Employee Information Alerts
• 2315275 - Employee Central - Workflows & Alerts
• 2856599 -1911-Rule Scenario Base Objects Used in Alert Triggering Rules for Employee Central Data Objects -Generate Alerts for Employee Central Data
• 2156278 - How to set up EC Alerts and Notification using Business Rules
• 2431478 - Example Configuration of an EC Alert and Notification Rule
• 2757863 - Manage Alerts and Notifications tool
• 2757243 - How To Create Termination Reminder Alert Rule
• 3322740 - How To Create Alert Rule For Custom Probation End date Field in Employment Details
• 2697132 - EC Alerts: How to correct stored Alert after the Business Rule has been changed
• 2677124 - EC Alerts: System Logic for when a saveAlert Rule is Removed or Changed
• 2677124 - EC Alerts: System Logic for when a saveAlert Rule is Removed or Changed
• 2524842- How to Configure Business Rules for Work Order Alerts and Notifications?
• 2984112 - Is it possible to see who received an EC Alert Notification
• 2601125 - EC Alerts: Which records are considered by EC Alerts and Notifications job and compared to Alert rules to create Pending Alerts?
• 2595313 How to mark an Alert as Done - Employee Central
• 2601125 - EC Alerts: Which records are considered by EC Alerts and Notifications job and compared to Alert rules to create Pending Alerts?

ECT-89526, Alerts, Rule Scenario for Alerts, b1911 Alerts, EC ALERT Rule Base Object, Base Objects Used in Alert Triggering Rules for Employee Central Data Objects , KBA , LOD-SF-EC-ALR , Alerts & Notifications (saveAlert - EC Core only) , LOD-SF-EC-WFL , Workflows - Configuration, Tools, Objects & Rules , Product Enhancement

SAP SuccessFactors Employee Central all versions ; SAP SuccessFactors HCM Suite all versions